Administrative Assistant, Commercial & Investment Bank

Are you ready to make an impact by supporting high-performing teams in a dynamic deadline-driven environment Join us as an Administrative Assistant and help drive operational excellence across our Commercial & Investment Bank. Bring your energy adaptability and can-do attitude to a role where your attention to detail and interpersonal skills will be valued. You will have the opportunity to work collaboratively represent leaders with professionalism and contribute to a culture of quality and innovation.

As an Administrative Assistant in the Commercial & Investment Bank you will play a key role in supporting executives and their teams. You will manage a variety of administrative functions that require confidentiality initiative and sound decision-making. You will work closely with stakeholders act as an owner and problem solver and deliver flawless work output in a collaborative team environment.

Job responsibilities

• Manage and handle complex detailed calendars including multiple and urgent meeting conflicts; set up meetings and conference calls both internally and externally and handle all associated logistical aspects
• Work in a fast-paced ever-changing environment and effectively handle multiple priorities with a calm professional and willing attitude
• Provide telephone coverage answering calls professionally addressing issues or redirecting as appropriate and distributing messages in a timely and appropriate manner
• Coordinate travel arrangements including air hotel accommodations and ground transportation; prepare detailed itineraries and required travel visas/documents ensuring accuracy and timely delivery of plans and tickets to travelers
• Process invoices and Travel and Expense (T&E) expense claims for team members in a timely manner; ensure all policies are followed and items are processed within provided guidelines; act as a subject matter expert for policies and procedures
• Assist with overflow work special projects assistant back-up coverage and day-to-day tasks

Required qualifications capabilities and skills

• Minimum of 5 years experience in an Administrative Assistant role within financial institutions
• Strong interpersonal and partnership skills with the ability to develop relationships with peers and clients
• Willingness to take on increased or new responsibilities as needed
• Demonstrated tact and good judgment in confidential situations with proven experience interacting with senior management
• Ability to adapt procedures processes and techniques to complete assignments
• Experience in calendar management
• Excellent telephone etiquette
• Fluent in verbal and written English

Preferred qualifications capabilities and skills

• Adaptable team player