Marketing Operations Coordinator
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Job Location:
Bozeman, MT - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Marketing Operations Coordinator
Location: Bozeman MT 59718
Overview
The Marketing Operations Coordinator position at Zoot supports our Marketing Sales and Client Experience teams by providing administrative assistance. This position is critical to keep communications organized manage daily calendar including scheduling meetings developing agendas for team meetings and confirming appointments. The individual in this position will prepare reports coordinate travel and oversee overall Marketing admin operations and provide support as needed to Director of Sales Partners and Client Experience. The person in this position will play a key role in analyzing data streamlining workflows and improving collaboration across teams to ensure strong operational processes and actionable insights. The ideal candidate will be a self-starter with strong self-management skills a strategic mindset and previous experience in administrative roles.
Essential Job Functions
- Assist in the development management and leadership of Zoots meeting cadence to include agendas notes KPI and deliverables tracking reporting processes and meeting management.
- Coordinate with Operations Officers on leadership meetings (where revenue/growth is involved) regarding meeting agenda and run through.
- Assist in the management of the Director of Marketings professional schedule which includes organizing complex activities and events.
- Serve as a travel coordinator booking flights accommodations and ground transportation for company personnel.
- Organize and manage marketing events such as seminars tradeshows workshops and conferences.
- Maintain and update all marketing files (physical and digital).
- Maintain accurate documentation of processes and workflows to ensure transparency and consistency.
- Post Zoot marketing related news and updates via internal and external channels.
- Assist with marketing programs and/or software migrations when needed.
- Act as a central point of coordination between Marketing Sales Partners and Client Experience teams to ensure alignment on goals strategies and execution.
- Act as a marketing liaison to HR on joint functionalities including but not limited to preparing recruitment materials Career Fairs and candidate attraction activities.
- Assist in the development of Zoots marketing strategic plans and annual goals.
- Assist in identifying and developing process improvements across all of Zoots marketing operations.
- Develop executive level communication for internal and external stakeholders to include email memorandum briefs pitches and company-wide presentations.
- Keep management informed by preparing reports presentations interpreting information and making recommendations.
- Ensure compliance with data privacy regulations (e.g. GDPR CCPA) and internal data governance policies.
- Know and comply with Zoots Policies and Procedures Code of Business Conduct and Employee Agreement.
- Other duties as assigned it is understood that this list of major duties and responsibilities is not an inclusive list and that other duties and responsibilities which may include helping others in the same or different departments may be assigned by supervision.
- Conduct group centralized purchasing expense report creation budget tracking.
Qualifications & Desired Experience
- Proficiency in data analysis and reporting tools (e.g. Excel Tableau Power BI or similar).
- Exceptional organizational and project management skills with the ability to manage multiple priorities.
- Strong communication and collaboration skills to work effectively with cross-functional teams.
- Problem-solving mindset with a focus on process improvement and scalability.
Education Training and Experience Requirements
This position requires a High School Diploma and 0-3 years of previous administrative experience or an equal combination of education and experience.
Working Conditions
This position will take place primarily in an office setting and may require travel 10% of the time. The Marketing Operations Coordinator position is fast paced and ever changing requiring flexibility self-initiative and regular management of changing priorities. Occasional nighttime and weekend work is required within the position.
Work Hours and Location
It is expected that employees and specifically this position regularly and consistently report to work on-site at Zoots headquarters and work between 40-45 hours per week. This will include working during Zoots Core Hours which are between 9am-4pm Mountain Time Monday-Friday.
Required Experience:
IC
Key Skills
- Graphic Design
- Marketing
- MailChimp
- Microsoft Publisher
- Adobe Creative Suite
- Constant Contact
- Email Marketing
- Adobe Photoshop
- Social Media Management
- Adobe Illustrator
- Wordpress
- Adobe Indesign
About Company
Empowering Your Business with Data-Driven Decisioning Technology Solutions
