Executive & Project Assistant (English Fluency)

Work Hours (Client) : 9am-5pm CST (mostly) Monday - Friday

Pay Range : $1800 - $2000 USD/month(varies based on skill set and experience level)

Location of Search : Latin America Mexico

Work Location : REMOTE

Type of Contract : Independent Contractor

Company/Client Overview:

Wysteria Properties focuses on real estate sales and the renovation of historic properties.

Duties and Responsibilities:

Were hiring a world-class Executive Assistant to partner with a high-performing real estate developer agent and investor.

This is not your average Executive Assistant role. Its a mission-critical partnership. Youll operate as an extension of the Executive managing the complexity across both business and personal realms while acting as a trusted right hand. Youll operate at the intersection of anticipation communication and trust ensuring he has the space to execute at an elite level.

If youre a strategic executor who blends grace grit and get-it-done energy and youre excited to support someone who is obsessed with excellence and impact we want to hear from you.

You will become the operational backbone that enables the Executive to perform at the highest level. From handling his calendar like a grandmaster to facilitating sensitive communications preparing him for critical meetings managing projects and solving problems before they surface you will run point on the details so he can lead without friction.

Youll be embedded in a high-trust high-performance culture where standards are sky-high feedback is direct and speed is the norm. If you love solving problems before they surface and take pride in moving at the speed of excellence youll thrive here.

Responsibilities

• Own and manage an evolving set of professional and personal calendars.
• Prioritize meetings prep logistics and ensure time is aligned with highest-leverage opportunities.
• Serve as the Executives gatekeeper when it comes to how he leverages his time.
• Triage emails manage communications draft responses and facilitate alignment with internal and external stakeholders all with clarity and urgency.
• Prepare agendas take high-fidelity notes and ensure follow-through on next steps.
• Attend daily standups (including weekends when needed) and mission-critical meetings (virtually) to support the Executives execution and accountability.
• Own the logistics of business and personal travel: flights accommodations backup itineraries confirmations contingencies all planned in advance down to the detail.
• Support the Executive in personal affairs including scheduling home logistics and life optimization.
• Lead or assist on special projects (both personal and professional) and orchestrate moments with precision and polish.
• See around corners. Remove obstacles. Solve problems before they escalate.
• Operate with full awareness of the Executives bandwidth energy and priorities.
• Manage communication with stakeholders externally and internally on behalf of the Executive. Fluency in Spanish is a huge plus to communicate with contractors and sub contractors.
• Own follow up communication and action items on behalf of the Executive as well as manage any projects related to his responsibilities.
• Exercise sound judgment and make independent decisions on behalf of the Executive proactively solving problems and taking action without needing step-by-step direction.
• Step in wherever needed with a proactive mindset and strong sense of ownership whether the task is personal or professional demonstrating flexibility problem-solving and a willingness to take initiative when priorities shift or gaps appear.

Results

• the Executives calendar consistently reflects his highest-leverage priorities.
• Nonessential time drains are eliminated strategic blocks are protected and energy allocation aligns with long-term goals.
• Messages are triaged responses are crafted with his voice and standards and only signal (never noise) reaches his attention.
• Projects are managed with diligence and foresight of potential bottlenecks.
• Agendas are ready in advance materials are at-hand and action items are captured and closed without reminders.
• Every trip whether personal or business is prepped with layered contingencies clear itineraries and zero detail missed.
• From scheduling appointments to home operations personal responsibilities are managed with the same discipline as business.
• You function as a true extension of his thinking ahead taking initiative and making decisions with his interests and standards in mind.
• You manage sensitive information and relationships with unshakable discretion integrity and professionalism.
• You build systems to prevent chaos follow through without nudging and remove yourself as a bottleneck from every process you touch.

Minimum Requirements:

Language requirement: Excellent English Communication Skills (Spanish Fluency is nice to have)

Education: Bachelors Degree (ideally)

Experience: 4 years of related experience

Requirements

• 4-5 YOE in an Executive or Personal Assistant role supporting founders C-level execs or high-net-worth individuals.
• Top-Tier Communication Skills you write clearly speak directly and adapt your tone to the room.
• Impeccable Judgement & Discretion youre a vault and you instinctively know what should (and shouldnt) be said.
• High Emotional Intelligence you read the room anticipate needs and adjust seamlessly to changing dynamics.
• Hyper-Organized your lists have sublists. You track every task and nothing slips. You run operations with elegance and urgency (bonus if you have experience in and Real Estate/Construction).
• You Think in Outcomes Not Tasks if it enters your orbit you own it. You never need to be followed up on.
• High Responsiveness you thrive in real time not in waiting rooms. You believe responsiveness is a signal of respect. Youre comfortable with an always-on mindset including occasional evenings and weekends.
• Clear Personal Boundaries youre comfortable integrating across personal and professional without losing clarity of role.
• Comfort with Intensity you dont get flustered by high standards shifting priorities or urgent requests you rise to meet them.

Who This Role is NOT For

• You need constant instruction or cant self-prioritize
• Youre uncomfortable with fast-paced high-expectation environments
• You prefer to separate personal and professional boundaries rigidly
• You dont thrive when trusted with sensitive information or big-picture access
• You avoid direct feedback or communication