Legal Services Assistant (Legislature)

Juneau, AK - USA

Monthly Salary: $ 2391 - 2564

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Description

The nonpartisan Legislative Affairs Agency provides objective accurate and timely services and products to the Alaska Legislature and Alaskans to support and inform policy making facilitate public access to the legislative process and preserve the legislative institution.

Working in seamless partnership across sections staff approach their tasks with professionalism grace and courtesy in supporting the challenging and vital work of the legislative branch.

THIS POSITION HAS BEEN EXTENDED TO ALLOW FOR A LARGER APPLICANT POOL. IF YOU ALREADY APPLIED THERE IS NO NEED TO REAPPLY.

Under the supervision of the Special Assistant the Legal Services Assistant performs a variety of secretarial and specialized legal clerical tasks for the Division of Legal Services working with a number of attorneys in a fast-paced office serving the Legislature. Job duties include: proof reading and editing legal opinions and memoranda related to legislation; compiling bill summary and oversight reports; taking written work requests from legislators and staff pairing work requests with the appropriate attorney and entering the request into our request tracking system; performing research; carrying out a full range of reception duties including multi-line telephone service and greeting clients in person; and filing.

The ideal candidate will be professional dependable and able to work under general direction both independently as well as with a team taking on a myriad of tasks. This position is the first point of contact for those entering both the Directors Office and Legal Services Division and requires a professional attitude and excellent customer service skills. The ideal candidate will have a high level of initiative great interpersonal skills be productive organized and punctual.

The successful candidate will possess good time management skills the ability to negotiate conflicting demands prioritize workload to meet deadlines and shifting responsibilities the ability to attend to detail the ability to maintain confidentiality and knowledge of Microsoft Word Access and Outlook software.

Interested candidates should have some or all of the following knowledge skills abilities and experience. All of the following desired strengths must be documented in your cover letter. If you dont have experience with one or more of the desired strengths listed below simply say so.

Desired strengths include:

Mastery of English grammar punctuation and spelling;
Proofreading skills;
Schedule flexibility;
Previous work experience handling confidential and sensitive documents;
Ability to relay information accurately between attorneys and clients via phone email and in person;
Dedication to providing excellent customer service;
Ability to multi-task with frequent interruptions while remaining calm organized and accurate and
continue to meet deadlines;
Excellent oral and written communication;
Commitment to the challenges of problem solving and research;
Intermediate/Advanced proficiency in MS Word Access and Outlook;

Minimum Qualifications

An Alaska Resident
AND
Graduation from high school or the equivalent;
AND
One year of paid experience performing a variety of office clerical assignments requiring
the use of word processing equipment and software to prepare correspondence reports or
documents;
AND
Must be able to type at a net of 50 words per minute

At the time of interview applicants must submit the following items:
1) 3 professional references
2) Performance Evaluations/Letters of Reference
3) Your Cover Letter will be treated as a Writing Sample
4) Complete a Proofreading Quiz at time of interview
5)Online typing test demonstrating ability to
type a minimum of 50 words per minute.

In your cover letter (business format) please provide examples of your knowledge skills
and abilities as they pertain to the desired strengths and skills needed for this position listed
above.

This is a fully exempt job class under AS 39.25.110(3). Positions in the Legislative Affairs Agency are required to be politically neutral.

Legislative Affairs Agency Personnel Office

Why work for the Legislative Affairs Agency

Working here is a chance to be a part of Alaska history. LAA employees provide essential nonpartisan support to the Legislature where vital policy and laws are created. The Agency is made up of eleven sections led by a management team with 200 years of combined legislative experience and institutional knowledge who along with our staff share an unwavering commitment to serving Alaskans. We work in a dynamic environment and teamwork is not just a buzzword but fundamental to everything we do.

We value:

Accountability. We are committed to responsible use of human financial and environmental resources.

Respect. We provide services without discrimination or judgment.

Integrity. We are honest and ethical in our work.

The Alaska Legislature values the unique contributions that candidates with diverse experiences knowledge and backgrounds can bring to our work. We are an equal opportunity employer committed to embedding diversity equity inclusion and accessibility at our workplace.

Comprehensive Benefit Package

The Alaska Legislature offers health benefits including a range of coverage choices for medical dental and vision; a health flexible spending account; as well as other health services such as Teladoc Hinge Health and Surgery addition there are a variety of supplemental elections: life insurance additional accidental death and dismemberment critical illness and both short- and long-term disability.

Health and Wellness

Employees have access to a 24/7 Wellness Center which is a small fee-based workout facility ($50 annually) with two treadmills two ellipticals one recumbent bike strength training equipment free weights two showers one steam room lockers and towel service.

For mental health wellness the State of Alaska offers free confidential help through the Employee Assistance Program (EAP).

Financial Well-Being

The State offers savings and investment plans paid leave insurance options and more to help employees meet their financial goals.

This includes:

Public Employee Retirement System (PERS) with either a Defined Benefit or Defined Contribution based on original State of Alaska hire date.
Deferred Compensation plan with options for before or after payroll taxes.
Supplemental Benefits System Annuity (SBS) in lieu of Social Security.
Workers Compensation Insurance.
Voluntary Savings Plan (Defined Benefit participants only)

Professional Development

The Legislative Affairs Agency encourages employees to improve their skills by enrolling in professional development courses directly related to their job responsibilities. Employees may apply for reimbursement for the cost of tuition and books for one undergraduate college-level course per calendar year for which they receive a minimum of a C letter grade.

Work/Life Balance

Work/life balance is supported through:

The potential for flexible work schedules during interim when the legislature is not in session.
Agency staff may accrue as compensatory time up to 150 hours of hours worked over the standard work week. There is no cash value to compensatory time.
The State offers paid leave starting at 6:04 (h:mm) a pay period or 21 days a year. If you have previous time working for the State of Alaska in a leave eligible position the time will be calculated into your accrual rate.
12 paid State holidays each year
The Legislative Affairs Agency is a family-friendly employer.
The Alaska State Legislature has an onsite daycare with priority given to legislative employees children.
An assigned parking space may be available upon request.

Minimum Qualifications

Job DescriptionThe nonpartisan Legislative Affairs Agency provides objective accurate and timely services and products to the Alaska Legislature and Alaskans to support and inform policy making facilitate public access to the legislative process and preserve the legislative institution.Working in se...