Human Resources Secretary III (part-time) 202526 school year only

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The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

• Reports consistently for work as scheduled

• Performs other duties as assigned

• Attains proficient or higher evaluations on established Performance Standards

• Answers telephone and greets visitors providing information and routing inquiries as appropriate

• Assists applicants and new staff with appropriate paperwork and processes

• Assists with appointments and meetings as needed

• Assists with background checks and fingerprinting requirements

• Assists with volunteer coaching observation requests vendor coordination and hiring-related tasks and processes including posting content transfer requests and required documentation

• Attends professional meetings seminars and workshops

• Develops and maintains required reports

• Files and sorts a variety of documents including sensitive and confidential information

• Interprets explains and executes district rules regulations policies and procedures to staff and the public

• Maintains Human Resources-related information related to specific responsibilities

• Maintains various databases reports and office filing systems

• Opens sorts and distributes incoming mail and prepares outgoing mail as requested

• Prepares and assists with orientations and related materials

• Performs a variety of duties using various types of office equipment

• Performs Notary Public duties

• Performs routine activities related to departmental functions and job-specific responsibilities

• Prepares and processes data and reports related to job-specific responsibilities

• Prepares correspondence reports and updates lists related to job-specific responsibilities

• Processes information paperwork and files and routes them accordingly

• Provides assistance to district staff consistent with job-specific responsibilities including job posting information

• Provides assistance to other Human Resources office staff

Knowledge Skills and Abilities:

• Ability to create access input and retrieve information in various software systems

• Ability to establish and maintain effective working relationships with supervisors coworkers administrators departments and the general public

• Ability to follow oral and written instructions

• Ability to greet and interact with the public in a courteous and professional manner

• Ability to maintain confidentiality

• Ability to manage simultaneous demands

• Ability to operate standard office equipment performing a wide range of tasks

• Demonstrates discernment excellence honesty integrity patience perseverance respect responsibility and trustworthiness

• Detail-oriented

• Energetic creative innovative flexible

• Excellent cooperative collaborative and problem-solving skills

• Familiarity with Human Resources policies and procedures

• Knowledge of basic office methods and procedures to include appropriate telephone etiquette

• Knowledge of record keeping and filing techniques

• Knowledge of technology and related software utilized within the Human Resources department

• Knowledge of and demonstrated successful experience in human relations and communications

• Strong organizational interpersonal written listening and verbal communication skills

• Strong spelling punctuation and grammar skills

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.

• The noise level in the work environment may alternate among quiet moderate and loud.

• The incumbent is frequently required to interact in person and through communication methods with the students public and/or other staff.

• The incumbent is required to work scheduled school/work hours and/or days.

• The incumbent may be required to work extended school/work hours and/or days as directed.

• Work is generally performed in a standard office environment.

• The incumbent may experience exposure to noise levels associated with a standard office environment.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands if listed are considered essential functions

• Sits stands walks stoops kneels and crouches/squats while performing duties

• Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices

• Uses eyes hands and finger coordination enabling the use of equipment and writing utensils

Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze communicate compare compile compute coordinate copy evaluate instruct negotiate synthesize reason and use interpersonal skills.

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For more information on our benefits please visit Employee Benefits Academy District 20 ().

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