Administrative Specialist

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23000 employees operating in over 150 countries Xylem is at the forefront of addressing the worlds most critical water challenges. We invite passionate individuals to join our team dedicated to exceeding customer expectations through innovative and sustainable solutions.

CORE RESPONSIBILITIES: To perform the job successfully an individual must be able to perform each essential duty satisfactorily.

• Provides front desk reception and manages visitor logs and visitor badges.
• Greets and directs visitors following the security protocol
• Manages the creation of employee badges visitor badges and replacement badges.
• Supports with new employee onboarding tasks
• Receives sorts and forwards incoming mail to the appropriate individuals daily.
• Assist HR team with timekeeping recruiting support onboarding and other administrative tasks as needed
• Assist Marketing team with site related branding PR and communications
• Coordinates the pick-up and delivery of express mail services (FedEx UPS etc.)
• Assists with internal meetings and events to ensure proper and timely set-up ordering food preparing signage and other duties as required.
• Monthly update of Dubois office phone directory and email groups.
• Assists with other related clerical duties as assigned such as photocopying faxing filing and collating.
• Support and coordination of Xylem Watermark volunteer activities
• Support and coordination of Dubois employee appreciation/social events.
• Additional duties and responsibilities may be required based on organizational needs

EDUCATION AND EXPERIENCE:

• High school diploma.
• One year of administrative experience in a fast-paced office environment
• Strong attention to detail
• Ability to work a 8:00am to 4:30pm shift
• Excellent time management skills with ability to meet deadlines
• Professional appearance and attitude
• Proactive and able to plan and anticipate the needs of the business and staff
• Ability to effectively communicate with staff at all levels of the organization
• Customer/Client Focused
• Technical knowledge specifically with Microsoft Word Excel Outlook and some PowerPoint

The estimated salary range for this position is $25 to $28 .Starting pay is dependent on multiple factors such as skills experience and work location and is not typically at the top of the range. At Xylem we offer a competitive compensation package with a generous benefit package including Medical Dental Vision plans 401(k) with company contribution paid time off paid parental leave and tuition reimbursement.

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Join the global Xylem team to be a part of innovative technology solutions transforming water usage conservation and re-use. Our products impact public utilities industrial sectors residential areas and commercial buildings with a commitment to providing smart metering network technologies and advanced analytics for water electric and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.