Administration Associate I
Administration Associate I
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Overview
The Los Angeles office is seeking an Administrative Associate performing duties located in the Woodland Hills CA. office immediately.
Responsibilities
The Administrative Associate I maintains accurate and efficient onsite/offsite electronic and paper filing systems in accordance with established procedures. Dispenses all incoming mail and packages and processes all outgoing mail as economically as possible. Orders and stocks all supplies and maintains service for all copiers.
Accurately creates maintains retrieves and follows up on all active and cancelled files per established filing procedures. Works to reduce filing costs by culling both onsite and offsite files and works to transition hard copy files to digitized system as allowed. When needed coordinates physical transfer of files to other FM locations. Files and supports information filed in CSS.
Dispenses all incoming mail and packages for office. Processes all outgoing mail and uses most economical method to ship. Maintains mailroom procedures binder for mailroom back-ups.
Maintains inventory control of office supplies. This includes meeting kitchen and business center supplies. Works to make most economical decisions on office supply ordering sometimes with supervision. Organizes and manages all inventory levels with minimal waste or voids. Adheres to the supply list for guidance.
Maintains office copy/printer equipment to ensure equipment is in working order paper and toner levels are replenished and drum kits installed. Troubleshoots malfunctions of copiers/printers and calls for service repair when required.
May assist with ordering food setting up and cleaning for client meetings team meetings and trainings. May assist with set up and tear down of meeting space including tables and chairs.
AdditionallyThe responsibilities managed by this role are extensive and critical. They include:
- Handling mail and packages (certified mail Hot Work Permits Red Tags)
- Coordinating with vendors (Iron Mountain Shred-It FedEx UPS Amazon Spectrum Zoll Merry Maids)
- Maintaining office supply inventory and printer/copier functionality (ordering supplies)
- Managing receptionist duties (call handling visitor management/sign-in ID badges parking validations Carousel Digital Signage office maintenance/service requests)
- Supporting meeting logistics food orders and office events
- Driving employee engagement and administrative coordination (bios evacuation and phone lists milestone/birthday cards service award photos kitchen supply management)
Qualifications
Skills
Strong attention to detail organized math aptitude reliable team oriented customer service oriented results driven
Education
High School or Equivalent
Minimum Qualifications
Except where required by licensure or regulation a combination of comparable education and experience may be used to satisfy qualification requirement.
Language Requirements (All employees are required to read write and speak English)
Required Experience:
IC
Employment Type
Full-Time
