Temporary Business Operations Assistant

Institute Of Electrical And Electronics Engineers

Job Location:

Piscataway, NJ - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

H.S. diploma
2-3 years of related business experience
Background must include experience in a customer-focused business environment that demonstrates knowledge and skill in the following areas:
o Gathering compiling and researching information
oRelationship management and customer service
oMust possess an excellent command of the English language and be skillful in face-to-face and digital and telephone-based environments
oMust be a technologically savvy knowledge worker. Specific technology knowledge and experience needed to produce the desired outcomes include the following: Microsoft Office Suite applications GoogleApps Contract Management System (CMS) CRM and other relational databases
oAbility to balance multiple projects simultaneously with minimal supervision while meeting deadlines and coordinate various processes with different timelines and priorities

Administrative Support for Senior Director/FBO Director Risk Mgmt & IPR and Director Standards Tools & Data Mgmt:

Coordinates the schedule calendar and travel needs of the Senior Director in an efficient manner. Arranges travel logistics to IEEE travel policies. Prepares expense reports for approval in NextGen Expense system.

Utilizes technology tools to create presentations spreadsheets flowcharts business processes as required.

Arranges high-level meetings and events; coordinates logistics and acts as a liaison prior to and during day-of event.

Financial and Market Intelligence and Data Management:

Develop track and maintain financial information:

- Assist with financial and business intelligence reports

- Track and process invoices

- Update financial presentations

- Act as interface for basic data reports

Assist in fulfillment of data privacy requests

Intellectual Property Rights and Risk Management Support:

Assist in maintaining web pages FAQs and associated training presentations.

Submit legal vetting requests.

Assist with Standards Committee/Working Group meeting tax notifications and invoicing.

Support business continuity management activities.

Coordinate document retention support and address related queries.

Internal Event Coordination:

Coordinates FBO staff meetings quarterly

Coordinate Risk Management Onboarding meetings for new SA staff