Data Coordinator Biographical
Data Coordinator Biographical
Posted on :
25-09-2025
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1 Vacancy
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Job Description
The North Dakota State University Foundation seeks mission-driven individuals interested in joining a growing team dedicated to connecting people developing partnerships teamwork accountability transparency stewardship communication and service. The Foundation invites candidates for a Data Coordinator - Biographical full-time non-exempt position.
The North Dakota State University Foundation is a separate 501(c)(3) organization which exists to maximize advocacy and philanthropy to support NDSU. We connect people who are passionate about NDSU and improving the lives and outcomes of North Dakotans and the world. We are an organization of sixty team members and growing. If you enjoy non-profit work are inspired by our mission love to collaborate with your colleagues and are ambitiousto develop as a professional we welcome you to apply.
Our team members enjoy a highly competitive total compensation package including company paid health insurance a defined contribution account funded at 9.5% generous paid time off abundant professional development opportunities plus elective dental and vision plans.
This position may be eligible for hybrid work following a period of onboarding.
This position will remain open until filled. To be considered applicants must apply online through the NDSU Foundation employment site ( and include a cover letter and resume.
Position Summary:
The Data Coordinator (Biographical Data) is responsible for the integrity of the alumni and friends database. This position will focus on data entry to keep the biographical data in the database organized up to date and accurate. The DC uses available resources to search for updated information and verifies information received from outside sources.
This position will also support the Prospect Research function of the Foundation by conducting portfolio-based research and updates both for individuals and corporate records.This isan ideal fit for someone who is entry to intermediate-level with proven experience and is also eager to learn grow technical skills across multiple platforms and contribute to a mission-driven organization.
Essential Duties and Responsibilities:
The North Dakota State University Foundation is a separate 501(c)(3) organization which exists to maximize advocacy and philanthropy to support NDSU. We connect people who are passionate about NDSU and improving the lives and outcomes of North Dakotans and the world. We are an organization of sixty team members and growing. If you enjoy non-profit work are inspired by our mission love to collaborate with your colleagues and are ambitiousto develop as a professional we welcome you to apply.
Our team members enjoy a highly competitive total compensation package including company paid health insurance a defined contribution account funded at 9.5% generous paid time off abundant professional development opportunities plus elective dental and vision plans.
This position may be eligible for hybrid work following a period of onboarding.
This position will remain open until filled. To be considered applicants must apply online through the NDSU Foundation employment site ( and include a cover letter and resume.
Position Summary:
The Data Coordinator (Biographical Data) is responsible for the integrity of the alumni and friends database. This position will focus on data entry to keep the biographical data in the database organized up to date and accurate. The DC uses available resources to search for updated information and verifies information received from outside sources.
This position will also support the Prospect Research function of the Foundation by conducting portfolio-based research and updates both for individuals and corporate records.This isan ideal fit for someone who is entry to intermediate-level with proven experience and is also eager to learn grow technical skills across multiple platforms and contribute to a mission-driven organization.
Essential Duties and Responsibilities:
- Data Integrity of constituent records
- Compile organize prioritize and enter record changes additions and deletions into the CRM
- Proactively assess the broader impact of any data change addition or deletion by identifying all related records and dependencies within the database and take deliberate steps to ensure updates are accurately and consistently reflected across all interconnected data points
- Actively search for updated information for all alumni including lost alumni and friends using current tools and relevant resources
- Track and maintain constituent relationships (e.g. spouses children household links)
- Support the accurate recording of affiliations employment and volunteer roles
- Monitor subscription web sites daily for alumni related news and obituaries and distribute to internal staff and campus partners
- Merge duplicate records and ensure data consistency across the system
- Perform regular data audits and clean-up projects to ensure accuracy and consistency and add
- Apply data standards and naming conventions in accordance with organizational policies.
- Advise other users on data entry practices and policies
- Maintain documentation of data entry procedures and standards
- Occasionally research and create constituent family tree reports charts and visual representations
- Prospect Research Support
- Collaborate with Prospect Research to conduct preliminary research as needed for profiles and portfolio requests.
- Verify or update all contact information employment information and social medial links.
- Link associated corporate or organization records in CRM providing a comprehensive view of the organization and its branches and affiliations
- Other duties as assigned
Essential Functions:
- Set priorities develop a work schedule monitor progress towards goals and track details/data/information/activities.
- Efficiently operate a personal computer and associated software (Outlook Word Excel etc.)
- Maintain files accurately in paper and in software programs
- Maintain records and prepare reports
- Handle multiple tasks simultaneously
- Plan prioritize and meet deadlines
- Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
- Interact in an effective and appropriate manner with diverse populations internal staff University community and the public
- Work cooperatively and effectively with others to identify and resolve problems and make decisions that enhance organizational effectiveness.
- Maintain confidentiality of records and information
- Display excellent judgment and decision making
- Follow through on projects with little supervision
- Speak listen and write in a clear thorough and timely manner using appropriate and effective communication tools and techniques.
- Prompt and reliable attendance.
- Demonstrate support of Foundation mission and beliefs.
Minimum Qualifications:
- High school diploma or GED
- Two years of experience in related field working with relational databases
- Ability to perform basic prospect research including finding biographical and professional information using web resources
- Proficiency with technology including Microsoft Office products
- Demonstrate attention to detail and prioritizing workload
- Strong oral written and interpersonal communication skills
Preferred Qualifications:
- Experience within Salesforce Ascend Blackbaud Raisers Edge
- Experience working at an institution of Higher Education or Non-Profit/Foundation
- Ability to learn and leverage AI
- Familiarity with tools like LinkedIn Accurint LexusNexus AlumniFinder AlumniSync
- Ability to perform basic research and create a family tree
Physical and Mental Demands:
Constantly operates a computer/smartphone/tablet. Regularly required to maintain a stationary position move about the office determine what others have said or written critical thinking and converse with others and exchange accurate information. Regularly required to sit stand bend reach and move about the office and within the community. May also include occasional bending stooping squatting and/or pushing and pulling or moving objects. Occasionally required to move raise reach and/or retrieve binders books boxes and files up to ten (10) pounds.
The position description is not intended to be an all-inclusive list of job responsibilities duties and requirements: but to describe the standard level of work being performed. Employees may be required to perform other duties as assigned or as required by the needs of the business. The NDSU Foundation reserves the right to add or change the duties of the position at any time.
The NDSU Foundation does not discriminate on the basis of age color gender expression/identity genetic information marital status national origin physical or mental disability pregnancy public assistance status race religion sex sexual orientation status as a U.S. veteran or participation in lawful activity off the employers premises as applicable.
Required Experience:
IC
Employment Type
Full Time
Key Skills
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