Executive Assistant
Executive Assistant
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Job Description
Position Title: Executive Assistant to the Executive Director
Reports To: Executive Director Arekia Bennett-Scott
Location: Jackson MS
About Mississippi Votes:
Mississippi Votes (MS Votes) is a youth-centered nonpartisan nonprofit organization dedicated to building civic power through advocacy education and organizing. We envision a Mississippi where all voices are heard and respected empowering young people and communities to advocate for the policies and leadership they deserve.
Position Overview:
The Executive Assistant (EA) to the Executive Director (ED) Arekia Bennett-Scott will provide comprehensive administrative and support ensuring the EDs time and focus are devoted to top-priority work. The EA is instrumental in keeping the Executive Office organized responsive and forward-thinking. This role requires a proactive detail-oriented and solutions-driven professional who thrives in a dynamic mission-focused environment and embodies a commitment to MS Votes values of equity inclusion and empowerment.
Key Responsibilities:
Executive Support
- Manage and optimize the EDs daily to-do lists itineraries and calendars to prioritize critical tasks and engagements.
- Schedule and prepare for meetings including developing agendas preparing packets recording accurate minutes and following up on action items.
- Manage the EDs travel schedule including booking travel adjusting calendars tracking expenditures and traveling with the ED as needed.
- Maintain and update the EDs bio and respond to requests for materials related to the ED and MS Votes.
Project & Workflow Management
- Coordinate internal workflows task management and communications to ensure the ED is fully prepared for all engagements.
- Assist with special projects including designing and producing documents reports and presentations.
Board & Event Support
- Organize and manage board meetings and retreats including catering agenda preparation and the distribution of materials.
- Support the planning and execution of special events hosted by the ED including convenings receptions and public engagements.
Communication & Social Media
- Work with the Communications Team to elevate the EDs social media presence drafting posts monitoring news and staying updated on best practices.
- Draft and proofread acknowledgment letters personal correspondence and communication that reflects the EDs voice and priorities.
Stakeholder Engagement
- Build and maintain strong relationships with internal and external stakeholders meeting people where they are and inspiring collective action.
- Provide background summaries and preparation for meetings with external partners stakeholders and funders.
Administrative Support
- Read research and route communication correspondence and documents to prioritize the EDs time effectively.
- Ensure confidentiality professionalism and discretion in handling sensitive organizational matters.
Qualifications:
- Project Management: Proven ability to manage multiple projects anticipate challenges and make sound decisions under pressure.
- Equity Lens: Experience organizing colleagues or movements with a racial justice and equity framework.
- Communication: Exceptional writing verbal analytical and problem-solving skills with the ability to draft professional correspondence.
- Technical Proficiency: Advanced skills in Google Workspace Microsoft Office Suite project management software (e.g. Asana) and scheduling tools. Experience with Apple devices and social media platforms is preferred.
- Detail-Oriented: Highly organized with the ability to prioritize tasks meet deadlines and handle multiple assignments.
- Interpersonal Skills: Ability to build trust and collaborate with a diverse range of stakeholders maintaining emotional maturity and tact.
- Resilience & Resourcefulness: Creative problem-solver with a strong sense of initiative and ability to find solutions to challenges.
- Operational Experience: Knowledge or experience in operations event planning or nonprofit project management is a plus.
- Mobility: Valid drivers license reliable transportation for long distances and willingness to work extended hours including weekends as needed.
Preferred Attributes:
- Demonstrated ability to anticipate needs and act independently to fulfill them.
- Strong alignment with MS Votes mission to empower communities and advance social justice.
- Emotional maturity confidentiality and professionalism in all aspects of work.
Position Details:
- Compensation: $50000-$5500 annually
- Position is based in Jackson MS
- Evenings and weekend hours may be necessary
- Travel Required
- The EA is expected to travel in most instances that the ED travels
- Car and drivers license required for in-state travel
Reports To:
Executive Director
How to Apply:
Young people People of Color Women and LGBTQ folx are strongly encouraged to apply.
Required Experience:
Senior IC
Employment Type
Full-Time
