Executive Administrative Assistant

Middleburg Heights, OH - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Key Responsibilities

Meeting & Calendar Management
- Schedule and coordinate meetings including recurring leadership and team huddles.
- Manage executive calendars resolve scheduling conflicts and prioritize appointments.
- Prepare meeting agendas take detailed notes and document action items.
- Use Microsoft Planner to delegate track and follow up on tasks.
- Escalate unresolved or overdue action items to leadership.
Operational Support
- Assist with onboarding coordination for new hires (e.g. scheduling training setting up access).
- Track and follow up on deliverables across multiple departments.
- Maintain shared resources such as OneNote playbooks SOP libraries and team directories.
- Support document management including formatting version control and archiving.
- Coordinate logistics for team events leadership offsites and client visits.
- Orchestrate prescribed electronic surveys summarizing responses for leadership review.
- Proactively monitor departmental ServiceNow work queues summarizing volume and aging to leadership.
Reporting & Documentation
- Compile and format reports presentations and dashboards for leadership review.
- Assist with time studies and productivity tracking initiatives.
- Maintain action logs and ensure timely completion of delegated tasks.
- Support project tracking and documentation for operational initiatives.
- Assemble Excel worksheets as prescribed collaborating as necessary with data source owners.
Other duties as assigned.

Skills Required

Associates degree or greater preferred or equivalent experience.
Excellent written and verbal communication skills; able to interact professionally across all levels.
Highly organized with strong attention to detail and the ability to manage multiple priorities.
Proficient in Microsoft Outlook Teams Word Excel PowerPoint and Planner.
Strong follow-through accountability and ability to work independently.
Comfortable handling confidential information with discretion.

Key ResponsibilitiesMeeting & Calendar ManagementSchedule and coordinate meetings including recurring leadership and team huddles.Manage executive calendars resolve scheduling conflicts and prioritize appointments.Prepare meeting agendas take detailed notes and document action items.Use Microsoft Pl...