Facilities Coordinator 4
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
MalaceHR is seeking a Site Operations Coordinator to provide essential administrative and operational support to the site management team. This role focuses on ensuring smooth day-to-day operations coordinating vendor activities and supporting communication between stakeholders. The ideal candidate will be detail-oriented organized and comfortable working in a fast-paced environment.
Key Responsibilities
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Schedule and coordinate vendor activities and site inspections.
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Maintain accurate records of vendor interactions service requests and site activities.
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Assist with the preparation of reports on site operations and vendor performance.
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Respond to routine inquiries from staff vendors and clients in a professional manner.
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Support the implementation of site procedures protocols and compliance initiatives.
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Organize and maintain site documentation and operational manuals.
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Assist in tracking and reporting key performance indicators (KPIs).
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Coordinate site meetings and prepare relevant materials.
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Support front desk operations including greeting and assisting visitors.
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Liaise with the regional mailroom lead to ensure smooth site operations.
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Actively participate in safety initiatives to maintain a safe working environment.
Technical Skills
Must Have
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0 2 years of experience in an administrative or operational support role.
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Ability to prioritize tasks and manage time effectively.
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Ability to work onsite full time.
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Basic understanding of customer service principles.
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Excellent written and verbal communication skills.
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Proficiency in Microsoft Office suite particularly Excel and Outlook.
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Strong organizational skills and attention to detail.
Nice to Have
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Basic knowledge of building operations and maintenance.
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Experience in a facilities management or property management environment.
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Experience with data entry and database management.
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Exposure to scheduling and coordination software.
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Familiarity with vendor management concepts.
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Understanding of health and safety practices in a workplace setting.
Key Skills
- Microsoft Office
- Customer Service
- Organizational skills
- Microsoft Outlook
- Facilities Management
- CMMS
- OSHA
- Maintenance
- Filing
- Administrative Experience
- Property Management
- Contracts
