Business Operations Coordinator (Administrative Specialist 1)
Business Operations Coordinator (Administrative Specialist 1)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 3705 - 5066
1 Vacancy
Job Description
Initial Posting Date:
09/19/2025Application Deadline:
09/28/2025Agency:
Department of Human ServicesSalary Range:
$3705 - $5066Position Type:
EmployeePosition Title:
Business Operations Coordinator (Administrative Specialist 1)Job Description:
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by ourEquity North Starand our vision for a positiveRiSE organizational culturethat advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups women individuals with disabilities veterans LGBTQIA2S community members and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits! Join a mission that matters! Step into a pivotal role as an Administrative Specialist where your work directly supports the backbone of District operations and this dynamic position you will assist the District Operations Officer in monitoring and enhancing business functions that keep our mission moving forward.
As the primary contact for personnel management coordination across all district Aging and People with Disabilities (APD) offices you will ensure seamless staffing and support. You will also be cross-trained to provide personnel coordination across other district programsoffering vital workflow continuity and backup coverage when its needed most.
We are expanding our team in Oregon City! If youre passionate about helping others consider applying for our opening for a Business Operations Coordinator (Administrative Specialist 1) in the Aging and People with Disabilities (APD) District Office.
Together we can create lasting change!
Summary of Duties
As a Business Operations Coordinator you will:
Support Position Hiring Coordination and Documentation: Collaborate with Hiring Managers for approval of job positing drafts email notifications for job announcements and communication with job applicants; assists with other communication needs as part of recruitment process.
Collaborate with Hiring Managers as well as HR and Payroll staff in Central office to problem-solve for issues and foster effective communication between branches and Central office related to recruitment processes.
Acts as Workday Liaison for all District positions and assists managers with Workday procedures.
Provide administrative support for criminal history checks review non-personal information and follow-up to ensure candidates have completed the process.
Provide information and access assistance to management and staff.
Perform general office administration tasks including scheduling filing and supply management
Minimum Qualifications
Two years of secretarial or basic administrative support experience that includes records processing generating documents and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing generating documents and gathering and sorting data; OR
An equivalent combination of education and experience.
Essential Attributes
We are looking for candidates with:
Experience utilizing office software and systems and other business tools to streamline communication reporting data tracking and task management.
Demonstrated ability to collaborate across departments to achieve operational and personnel objectives.
Experience adjusting and prioritizing workflows and timelines to meet evolving organizational needs while ensuring high level of accuracy in a high paced environment.
Experience in monitoring operational performance and identifying areas for process improvement.
Experience with Data Collection and Analysis to support business solutions and decision making.
Attention all candidates!
Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Please make sure your application materials including your resume and job history are clearly outlined as this information will be used to determine your starting salary range. If you are selected as the final candidate and a degree is listed as a minimum qualification for the position please be prepared to provide verification of your completed education before moving forward in the hiring process. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
The State of Oregon does not request or require your age date of birth attendance or graduation dates from an educational institution during the application process.
The use of outside resources such as Artificial Intelligence (AI) software during applicant skill assessments examinations and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
The job posting closes at 11:59 PM (PDT/PST) on the close date. Immediately after you submit your application be sure to respond to the two questionnaires relating to public records requests and veterans preference. These questions are necessary to complete the application process.
Working Conditions
Work Locations: Oregon City Office and community sites.
Hybrid: Hybrid remote/in-office schedules are considered case-by-case based on business needs reassessed annually and must support customer service without compromise.
Hours: Monday Friday 8:00 AM to 5:00 PM; occasional overtime may be required based on business needs.
Travel: Occasional travel for meetings and trainings.
This role involves handling sensitive topics related to trauma abuse and crises requiring a trauma-informed approach that is essential to ensure a safe environment.
You may interact with individuals who have experienced trauma and may have difficulty managing their emotions.
Be prepared for stressful situations that require quick decision-making to ensure safety for yourself and others.
Background Checks and Requirements
If selected as a finalist we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire you will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check.
Benefits
ODHS Employee Resource Group communities that promote shared learning.
Cost of Living Adjustments.
Annual salary increases (until you reach the top of the listed salary range).
Amazing benefits package.
Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference
Veterans preference:
General Information
This is a permanent full-time position and is represented by the Service Employees International Union (SEIU).
This recruitment may be used to fill future vacancies in the same classification.
Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA) application questions or job-specific questions.
The recruiter for this position is Nadja Rue. If you contact the recruiter please include the job requisition number: REQ-187273.
Required Experience:
IC
Employment Type
Full-Time
