Legal Assistant (Criminal Justice Division) Portland
Legal Assistant (Criminal Justice Division) Portland
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Job Description
Initial Posting Date:
09/19/2025Application Deadline:
10/05/2025Agency:
Department of JusticeSalary Range:
$3856 - $5325Position Type:
EmployeePosition Title:
Legal Assistant (Criminal Justice Division) - PortlandJob Description:
Calling all Legal Support Professionals! The Oregon Department of Justices Criminal Justice Division is seeking to hire one Legal Assistant (Legal Secretary) to support division agents investigators and attorneys! This recruitment is for candidates interested in working in the Portland office. This role comes with a variety of daily duties from trial prep e-filings with the court coordinating travel for division staff and more. We are seeking a dependable individual to serve as our divisions catch all.
In return well ensure you are paid well and equitable to your peers well make work-life balance attainable and well show you the door to professional development and job satisfaction.
Job Duties (in part)
Due to the nature of this position for training the required work hours are 8 a.m. 5 p.m. Monday through Friday with an hour scheduled for lunch. After training is complete there may be more schedule flexibility including a hybrid schedule.
Open case files and enter information in the case management system (including notes court dates and documents).
Prepare discovery and keep track of records materials and information.
Review records for accuracy and completeness.
Draft legal correspondence and documents (including subpoenas discovery letters simple jury instructions etc.).
Proofread and edit various legal correspondence and documents (including pleadings and motions warrants and affidavits etc.).
Process the Oregon eCourt Case Information (OECI) as needed. Add and update participants profiles events charging status and dates crimes types of matter related matters the case management system.
Review the assigned docket weekly to identify upcoming case events requiring your action.
Prepare and organize trial notebooks.
Coordinate witnesses for court appearances and maintain witness schedules.
Work with attorneys and investigators on special projects in preparation for trial.
Assist with division trainings as needed.
Arrange and track travel for division staff in accordance with Department policy and the Oregon Accounting Manual including out-of-state travel.
Prepare and process reimbursement packages scan and upload reimbursement form records related to individuals trips and maintain a state purchases card.
Assist with Public Records Request.
Perform special projects as assigned by section attorneys and/or supervisor.
Other as assigned.
Required Experience
Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply and allow us to evaluate the knowledge skills and abilities that you demonstrate using an intentional equity lens.
Two years of clerical/secretarial experience which included at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents maintaining legal records or researching legal information). Experience must include proficiency in word processing software.
AND
Have and maintain a valid drivers license.
Work experienceis based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)
Desired Skills Experiences and Attributes
Experience maintaining confidentiality with sensitive case information.
Ability to organize and prioritize work duties.
Exceptional attention to detail.
Professional experience working collaboratively with a team.
Whats In It For You
Job satisfaction as part of a team whose mission is to serve Oregons public and government agencies.
Permanent full-time employment.
Vacation sick leave 11 paid holidays a year and special days off.
Endless peer and management support and representation by the Service Employees International Union (SEIU).
An agency committed to equal opportunity and workforce diversity.
Opportunity to expand your professional skills.
For more information about our benefits you can learn here.
Application Process
Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer does not discriminate based on race color national origin ethnicity veteran gender sexual orientation religion age or disability and is committed to workplace diversity.
Click Apply and complete the online application and all supplemental questions.
Attach your resume.
Attach your cover letter identifying your attributes that meet desired and requested skills.
ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop both resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didnt attach to your application if you need an accommodation under the Americans with Disabilities Act (ADA) have questions or need assistance with the application process please contact . Any materials emailed will be associated on your behalf if received before the posting deadline.
CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking Apply update your employee profile to reflect your Education Skills and Job History (including your current job).
For additional information regarding working for the Department of Justice and application assistance click HERE.
Oregon Department of Justice
1162 Court St NE
Salem OR 97301
Phone:
Fax:
Employment Type
Full-Time
