Registrar
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Job Location:
Los Angeles, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
21-09-2025
Vacancies:
1 Vacancy
Job Summary
Who We Are
KIPP SoCal Public Schools is a nonprofit organization that operates 20 tuition-free open-enrollment charter public schools within 17 Local Education Agencies (LEA) educating more than 10000 students and supporting 8300 alumni to and through college and beyond. Our award winning schools are part of the national KIPP (Knowledge Is Power Program) network dedicated to meeting the needs of all learners and providing the social emotional and academic support for success in high school college and life.
Mission
Together with families and communities we create joyful academically excellent schools that prepare students with the skills and confidence to pursue the paths they choosecollege career and beyondso they can lead fulfilling lives and create a more just world.
What We Do
At KIPP SoCal we build trusting relationships that are strengthened by high expectations and collaboration alongside laughter and joy. We set ambitious goals and hold each other accountable for students achieving their greatest potential. We work together with each other and in partnership with families and communities in the active pursuit of a more equitable world. We do the right thing even when its not always comfortable standing up and speaking out against anti-blackness racism oppression and injustice. We persevere through obstacles and treat failure as an opportunity to learn and grow.
You Should Apply If
Youre a systems thinker and you like seeing processes built from the ground up. You enjoy working with data and have a strong knack for detail oriented organization and ability to create processes to manage large amounts of information. But in everything you do you put relationships first. You love building lasting relationships with students staff and families creating trust respect and accountability for the success of our students and our schools.
What Youll Do
- The Registrar is the data and student information expert at the school. As such this person is responsible for maintaining impeccable student information data and record keeping assisting with seamless school operations and supporting excellent teaching and learning by providing data to inform decisions. Specifically the Registrar works closely with the regional Data and Operations Teams the School Operations Team and School Admin Team to ensure the schools student information is accurate compliant and actionable.
- Student Recruitment (larger responsibility in Founding Schools where operations team is smaller): Work with School Leader school operations team and regional student recruitment team to drive more applications; execute student recruitment strategy which may include phone call pitching flyering community canvassing tabling at outdoor events and presenting to families via Zoom; create a database of prospective students; Benchmark goals and timelines within the strategic plan; Identify and visit preschools elementary middle schools and other youth service organizations in the area; speak to groups and individual students and family members to promote KIPP; organize school visits and open houses for prospective families and students to help build their familiarity with the school; contribute to the schools social media accounts for promotional content; build and maintain positive relationships with prospective families throughout the entire recruitment process from the first interaction through the time they start school
- Lottery & Enrollment: Manages the collection of student interest forms and ensures that they are accurately entered into KIPP SoCals lottery management system; Supports with school lottery event and family communication; Manages the distribution and collection of enrollment packets and/or online enrollment procedures for families of admitted students; Enrolls students into Infinite Campus KIPP SoCals student information system and California Longitudinal Pupil Achievement Data System (CALPADS)
- Student Information & Data: Manages and maintains student data in Infinite Campus and ensures integrity of data; Streamlines processes and customizes features within the Infinite Campus system in order to improve user experience operational efficiency and yield better data management practices; Serves as school point-person for student schedules and course assignments quarterly and progress report cards and transcripts; Manages Infinite Campus parent portal system; Maintains student cumulative records in accordance with federal and school-based policies as well as audit guidelines; Ensures confidentiality and security of office space files and all information pertaining to students parents staff and community
- Attendance: Ensures the accuracy of students daily attendance as well as tardy and early leave logs; Prepares monthly attendance reports weekly attendance verifications and supports with bi-annual attendance submissions; Trains and works with teachers to ensure attendance is completed timely and accurately each day; Supports the goal of achieving a high ADA by communicating expectations of attendance to families managing letters and communication to repeat truancy offenders and supporting on attendance related incentives; Leads attendance interventions as needed.
- Student Data Integrity & Reporting: Maintain the accuracy of CALPADS student enrollment throughout the year by updating student information in SIS; Participate in regional audits to ensure 100% accuracy of student data; Self-audit student data to ensure regional audits produce no findings; Support with student information-specific data requests relating to compliance and reporting requirements for KIPP SoCal (internal stakeholders grant reports research requests KIPP Foundation etc.)
- Student & Family Relations (larger responsibility in Founding Schools where operations team is smaller): Welcomes and attends to prospective and current families; Upholds and maintains a positive nurturing achievement-oriented school culture; Administers basic first aid distributes medication maintains injury reports and contacts parents as necessary; Reports major injuries head injuries and other school incidents to Assistant School Leader of Operations
- General Operations (larger responsibility in Founding Schools where operations team is smaller): Ensures a well-maintained warm and welcoming main office; Directs phone calls and guests warmly and professionally; Types translates and distributes school correspondence including but not limited to: letters memos and weekly bulletins; Assists with coordinating travel arrangements field trips and other student and school-wide events; Assists in ordering purchasing receiving and organizing materials; Supports all school-based communication systems; Assists with duties (arrival dismissal lunch recess); Assists with Coverages for operations team absences; assists with special projects events and tasks as requested by manager.
Youll Be Qualified If You Have
- Bachelors degree is preferred
- Proficiency in Spanish preferred
- Prior school experience preferred
- Strong customer service skills is required
- Strong working knowledge of Microsoft Excel and Word; Experience with Google Apps a plus
- Experience with managing and entering data with at least 95% accuracy; familiarity with data management systems (Infinite Campus Illuminate CALPADS SchoolMint Parent Square) a plus
- Excellent organizational planning and implementation skills.
- Ability to manage ambiguity and multiple priorities inherent in fast-paced work environments
- Ability to establish relationships and communicate effectively with multiple stakeholders
Joining KIPP SoCal Means the Following
- Working at an organization committed to the hard work necessary to ensure education is for liberation
- Spending time with students and families in the best communities of LA Compton and San Diego
- Support and care from fellow teachers administrators and regional team members
- Ongoing professional development and coaching from a school site manager
Working with Us Means the Following Perks
- Full-time position with a $23/hour rate a generous benefits package
- 100% of healthcare premium costs covered by employer dependents added at 50% of the cost
- Employer-paid KIPP SoCal life insurance
- 401(k) plan with up to 6% match by KIPP SoCal
- Voluntary Benefits (Pet Insurance Supplemental Life Accident Short Term Disability etc.)
- Generous paid time off program includes 22 holidays sick leave and vacation
- Other great benefits (Flexible spending account EAP etc.)
KIPP SoCal Public Schools is an equal opportunity employer and does not discriminate on the basis of race color religion sex age national origin veteran status disability sexual orientation/gender identity or any other characteristic protected by applicable law.
KIPP SoCal strives to ensure that our careers website is accessible to all including individuals with disabilities. If you require reasonable accommodation for any part of the application or hiring process due to a disability please contact us. You can find our contact information on our website Information will be sent to a talent acquisition representative who will provide assistance to ensure appropriate consideration in the hiring process.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Key Skills
- Typing
- Data Entry
- Hospital Experience
- Anatomy Knowledge
- Clerical Experience
- Ellucian
- ICD Coding
- ICD-10
- Medical office experience
- ICD-9
- Medical Terminology
- Epic
About Company
KIPP SoCal Public Schools is a nonprofit organization that operates free, open-enrollment, public charter schools focused on preparing students in under-resourced communities in Los Angeles to lead choice-filled lives. We are part of the nationwide KIPP network of 224 schools across t ... View more
