Human Resources and Benefits Coordinator

Position:Human Resources and Benefits Coordinator

Location: Administration Office

Compensation: Commensurate depending on experience and qualifications

Reports To:Assistant Superintendent of Human Resources

Benefits: Competitive salary and generousbenefit package which includes: Health Dental Vision and LTD Insurance. Paid time off consists of vacation sick time and personal Days. State of MichiganRetirementOptions.

Position Summary:
The Human Resources and Benefits Coordinator plays a vital role in supporting the districts HR operations and serves as the primary assistant to the Assistant Superintendent of Human Resources. This position is responsible for managing day-to-day personnel processes employee data systems compliance tracking and staff communications to ensure a smooth confidential and legally compliant HR environment.

Essential Duties and Responsibilities:

Employee OnboardingOffboarding and Position Changes

• Coordinate a uniform onboarding process for new employees including background checks related documentation and state-mandated training.

• Prepare and maintain personnel contracts Schedule B agreements and related documentation.

• Serves as the Districts point of contact and subject matter expert on fingerprinting background checks and ICHAT.
• Responsible for verifying certification renewals and tracking expiring teacher certifications.
• Ongoing communication with all staff.
• Assists or directs employees who have retirement questions.

Health Benefits and Payroll Support

• Coordinates open enrollment for all staff. Answer staff questions and ensure completion of enrollment.

• Process all life events and end-of-employment actions.

• Maintain accurate employee records in Skyward PowerSchool and Plan Source databases.

• Coordinates with the business office on a regular basis.

Workers Compensation andUnemployment

• Serve as the District subject matter expert and point of contact for all WC and unemploymentActions.
• Responsible for managing all claims from start to finish by submitting any required documentation.
• Maintain communication with employees and claim adjusters as needed for WC claims.
• Respond to all Michigan UIA requests for information and represent the District at hearings.

Leaves of Absence

• Responsible for processing all FMLA and other leave of absence requests.

Compliance and Reporting

• Serve as the districts mandated training compliance officer using Vector Solutions.

• Maintain REP (Registry of Educational Personnel) and submit required state reports.

• Ensure all professional staff licensing and certification records are accurate and current in MOECS.

• EEO-5 Reporting

• Tenure Tracking

Communication and Administrative Support

• Disseminate employment information job postings and application instructions; maintain the PowerSchool database.

• Coordinate Years of Service recognition.

• Responsible for the preparation of monthly personnel reports for the Board.

• Perform other HR-related duties as assigned by the Assistant Superintendent or Superintendent.

Qualifications Skills and Abilities

• Bachelors degree preferred but not required.

• MSBO HR Specialist HRCI or SHRM Certification.
• Three to five years of experience in school Human Resource Management.

• Strong communication skills with staff administration and the public.

• Ability to actively listen demonstrate empathy and understand other perspectives.

• Exceptional attention to detail organizational skills and ability to manage multiple priorities.

• Proficient in Microsoft Office Google Suite and database management systems; experience with HRS Management Systems.

• Knowledge of state data reporting requirements or willingness to acquire expertise.

• Strong research analytical and problem-solving skills.

• Ability to maintain confidentiality regarding sensitive HR matters.

• Ability to work independently prioritize tasks and meet deadlines while maintaining accuracy.

• Ability to create maintain and organize filing and record-keepingsystems.

Physical and Mental Demands / Work Environment

• Physical Demands: While performing the duties of this job the employee may need to sit stand walk reach bend stoop or lift up to 25 pounds. Visual acuity required for reading and data entry.

• Work Environment: Typically quiet to moderate noise levels.

• Mental Functions: Requires analytical thinking communication organization problem-solving and interpersonal skills to perform tasks effectively.

Statement of Non-Discrimination

The Board of Education does not discriminate based on race color national origin sex (including sexual orientation and transgender identity) disability age religion height weight marital or family status military status ancestry genetic information or any other legally protected category (collectively Protected Classes) in its programs and activities including employment opportunities.

Required Experience:

IC