Position Title:

Position Type:

Hiring Range:

$44.87 / hour

Pay Frequency:

A. POSITION PURPOSE

The On-Call Post-Award Manager has the primary responsibility for overseeing the accounting of sponsored projects and compliance with all fiscal and post-award regulations and guidelines of the sponsors and University. Additionally the Post-Award Manager will work closely with the Senior Director of Sponsored Projects and The Controllers Office to provide responsibilities of grants accountants and student workers.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

Area manage post-award activities

• Provide direction and oversight for all post-award financial and compliance activities. This includes collaborating closely with the University Finance Office training and management of staff accountants and student workers and delegation of accounting activities

• Prepare and update sponsored projects financial policy and procedures manuals

• Stay current on all changes to federal regulations and statutes related to sponsored projects

• Ensure that all grant expenditures and financial activities are compliant with both sponsor and University regulations and guidance

• Work closely with the Controllers Office to prepareall financial information for both internal and external reporting

Area fiscal administration of awards

• Monitor project/grant accounts in Workday process and approve Payment Request Supplier Invoices expense reports Purchase Requisitions Payroll Supplements Course Release for faculty and Expense Transfers in alignment with university policy sponsor allowability and availability of funds.

• Review transactions drawdown funds invoice funders and monitor all revenue and expenses

• Work closely with grant accountants to provide financial reports and services to Principal Investigators

• Respond to Principal Investigators questions regarding account statement procedures transactions and forms

• Work closely with grant accountants to provide information and support to administrative assistants regarding sponsored projects

• Respond to Controllers Office Accounts Payable Purchasing Human Resources external Sponsors and Vendors regarding processing of sponsored projects

Area report preparation

• Prepare financial reports as required by Sponsors and the University

• Prepare financial information for departmental reporting to internal and external offices

• Prepare all reports and information required by the University Finance Office for preparation of Single Audit. Serve as the SPO liaison with auditors.

C. PROVIDES WORK DIRECTION

Post-Award Manager to work closely with Senior Director of Sponsored Projects and Controllers office to provide work direction for the grants accounting staff

D. GENERAL GUIDELINES

Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices. Recommends initiatives and implements changes to improve quality and services. Maintains contact with customers and solicits feedback for improved services. Maximizes productivity through use of appropriate tools; planned training and performance initiatives. Researches and develops resources that create timely and efficient workflow. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness accuracy and timeliness of all operational functions. Prepares and submits reports as requested and required. Develops and implements guidelines to support the functions of the unit.

E. QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge skills abilities education and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

• Federal and non-federal regulations and guidelines that are related to external funding

• University finance policies and procedures

• Cost principles and audit requirements for federal and non-federal awards

• Strong verbal and written skills

• Strong organizational skills

• Proficient in Excel

• Working knowledge of Workday Financials

• Management skills

• To work effectively under pressure of externally determined deadlines and shifting priorities

• To work with all levels of staff and faculty

• To work with vendors funders auditors and the University Finance Office

• Bachelors Degree in Accounting or Finance or equivalent experience

of Experience

• 5 required in Research Administration 10 preferred

F. PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this accordance with the Americans with Disabilities Act as amended the California Fair Employment & Housing Act and all other applicable laws SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill experience education or other requirements of the position and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time (no more than 19 hours per week) is spent at a desk using a computer terminal.

G. WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Hybrid/Remote negotiable

• Typical office environment.

• Mostly indoor office environment.

• Offices with equipment noise.

• Offices with frequent interruptions.

• Deadline driven activities.

EEO Statement

Santa Clara University is an equal opportunity employer. For a complete copy of Santa Clara Universitys equal opportunity and nondiscrimination policies see IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally.Information about Title IX can be found at can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at . The report includes the type of crime venue and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources and and request to speak to Indu Ahluwalia by phone at or by email at

Telecommute

Santa Clara University is registered to do business in the following states: California Nevada Oregon Washington Arizona and Illinois. Employees approved to telecommute are required to perform their work within one of these states.