Senior Administrative Assistant
Senior Administrative Assistant
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Job Description
At CAAT were passionate about what we do. And it shows!
Here youll find a cultural spark in everything we do from the way we partner with members and employers to the way we work collaborate and grow. It doesnt just feel different at CAAT. It is different. Were one of the fastest-growing pensions in the country for a reason. We challenge the status quo making a real impact on the hundreds of employers we serve from education institutions to major corporations and household brands. And were just getting started. Driven by core values and a shared purpose were fierce champions for better retirement security known for our can-do culture where everyone plays a role in bringing our vision to life. If this sounds like a fit wed love you to be a part of it.
About the Role:
We are seeking a Senior Administrative Assistant for our Pension Policy team. The Senior Administrative Assistant Pension Policy provides high-level administrative and coordination support to the Vice President Pension Policy and the Pension Policy leadership team. The successful incumbent supports the efficient operation of the department enabling the execution of strategic and business as usual priorities. The Senior Administrative Assistant ensures efficient workflow management supports the delivery of Board of Trustees and senior leader reporting maintains knowledge repositories and acts as a key liaison with internal and external stakeholders. The incumbent contributes to the overall effectiveness of Pension Policy by ensuring that complex priorities are tracked documented and delivered with precision.
As the Newest Member of our Team Youll:
Provide integrated administrative scheduling and coordination support to the Vice President Pension Policy and the leadership team ensuring smooth execution of departmental priorities and deliverables.
Prepare agendas presentations and supporting materials for meetings; take minutes and ensure timely follow-up on action items.
Organize Pension Policy team meetings workshops and events including logistics catering and record keeping.
Manage the policy intake process and knowledge repositories (e.g. trackers SharePoint) to ensure timely resolution and preservation of institutional knowledge through documentation.
Support the preparation consolidation and quality review of management and Board reporting including policy updates regulatory submissions and governance items.
Collaborate with administrative staff project management and other departments to coordinate the completion of cross-functional deliverables.
Proofread and edit policy communications reports and presentations ensuring clarity professionalism and alignment with governance standards.
Manage expense reporting approvals and submissions to Finance and coordinate travel and training for the Pension Policy team.
To Succeed You Bring:
Minimum five (5) years of experience providing administrative support to senior leaders within a fast-paced changing work environment.
Post-secondary diploma in a relevant field is preferred
Superior organizational skills including the ability to anticipate needs manage multiple priorities and proactively resolve issues.
Advanced proficiency in Microsoft 365 and comfort with adopting new technologies including AI-enabled tools and project/work tracking systems.
Proven ability to build trusted relationships with senior leaders and cross-functional partners.
Excellent written and verbal communication skills with strong attention to detail; ability to ensure clarity and consistency in technical policy-related materials.
Demonstrated professionalism discretion and possess a high degree of tact when working with stakeholders and handling sensitive or confidential information.
Experience supporting governance compliance or policy functions considered an asset as is experience working in pension and/or group benefits administration.
At CAAT we believe innovation passion and purpose are ingredients for a great work environment. Were incredibly proud of our people and the remarkable impact they have as catalysts for change. Were committed to attracting and keeping great talent which means competitive compensation exceptional benefits and an environment where people can grow and thrive. When you work with CAAT youll enjoy:
- Opportunities to Build a Better You: We never stand still. As we grow so do you. Enjoy a place that provides endless opportunities to learn and master your skills while cultivating new ones.
- Comprehensive & Holistic Care: Be at your best with a Total Rewards program that feeds and prioritizes your physical mental and financial wellness. From flexible work arrangements comprehensive benefits to wellness incentives and a defined benefit pension plan we have you covered.
- A Place to Collaborate and Win: Weve built a lively environment where creativity and open communication thrive. Its why were consistently recognized as one of Canadas Most Admired Corporate Cultures one of Greater Torontos Top Employers and one of the Best Places to Work.
- Work that Truly Matters. Youre giving Canadians the opportunity for better retirement security and organizations the chance to do more.
If you believe that Canadians deserve a future where a secure lifetime retirement income contributes to their financial and overall well-being then CAAT could be the right fit for you. Start your journey with us today. Apply now.
Learn more about us by visiting Equity Inclusion and Belonging (DEIB):
DEIB at CAAT means we respect and value the broadest range of experiences geographies gender ethnicities backgrounds and perspectives as key elements of our culture. Our vision is to provide an environment where employees can bring their best professional authentic selves to work.
CAAT Pension Plan is an equal opportunity employer and we will accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities if requested. Should any applicant require accommodation through the application processes please contact us at or call Human Resources at for assistance.
Required Experience:
Senior IC
Employment Type
Full-Time
