FT-ADMINISTRATIVE ASSISTANT 35 hours weekly (Mon-Fri)

Brooklyn, NY - USA

Yearly Salary: USD 46000 - 50000

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Full-time

Description

The Administrative Assistant reports to the Sr. Executive VP of Operations and key members of the Residential Team in handling the day-to-day operations of the Residential Program. This team member will perform routine clerical duties and represent the Agency by promoting and modeling the mission and core values of the Sisters of Mercy and Mercy Home.

Listed below are some of the key responsibilities:

Assist and support the Residential department & provide back-up when needed for the Sr. Administrative Assistant
Schedules appointments meetings and assists in planning events as well as prepare Purchase Orders
Provides general support to office visitors and acts as a point of contact for internal and external inquiries
Acts as back-up for the receptionist desk for breaks & vacations
Assists with document preparation presentations editing and distribution
Coordinates with team members to ensure workflow efficiency and timely information is handled
Receive sign sort and distribute UPS/Fed Ex/Airborne packages & regular mail to departments
Schedule and prepare rooms for meetings arrange for materials and refreshments
Handle ordering & distribution of PPE to the Residential Programs
Ability to carry out oral and written directions communicate effectively to all levels of staff
Excellent organizational and communication skills
Be available for off hour events and fundraising activities for the agency
Perform other related clerical duties as assigned by the Sr. Executive VP of Operations and Residential Team

Requirements

Minimum requirements: HSD/GED some college preferred

Basic office method practices and procedures including filing emailing faxing

Ability to carry out oral and written directions & communicate effectively with all levels of staff

Computer literacy with Microsoft Office power point excel software packages

The ability to juggle multiple priorities and be a self-starter is required to be successful in this role

Strong organizational time management and attention to details abilities

This FT position (Monday-Friday 9am-5pm) is eligible for a sign-on bonus up to $2K and benefits after 30 days of employment

Salary Description

$46000-$50000

Full-timeDescriptionThe Administrative Assistant reports to the Sr. Executive VP of Operations and key members of the Residential Team in handling the day-to-day operations of the Residential Program. This team member will perform routine clerical duties and represent the Agency by promoting and mod...