Job Description Summary

Job Description

OPEN UNTIL FILLED

Are you passionate about making a real difference for pets and the people who love them Pima Animal Care Center (PACC) is looking for an enthusiastic and highly organized Pet Resource Team Lead to join our lifesaving team!

In this dynamic role youll provide vital support to our Pet Resource Team including both the Pet Support program and our newly launched Call Center. Youll work closely with the Pet Support Supervisor to keep daily operations running smoothly while also serving as a go-to resource for two incredible teams: our Call Center which answers calls and serves as PACCs dispatch hub and our Pet Support Team who act as case managers working directly with community members to keep pets where they belong with their families. This is more than just an admin role its a chance to be part of a passionate mission-driven team dedicated to saving lives and strengthening the bond between pets and people. If youre ready to bring your skills to a fast-paced environment where every day is an opportunity to make an impact wed love to meet you!

PACC is open seven days a week; this position requires the ability to work evenings weekends overnights and rotating shifts.

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Answers general procedural questions from the public concerning specialized documents;

• Provides detailed information in response to queries concerning unit operations;

• Compiles information and prepares and types a variety of documents such as correspondence reports and specialized file data;

• Reviews and sorts documents creates new records and inputs and retrieves information using automated systems;

• Prepares and updates file folders logs status records and other documentation to reflect the current status of a process and performs required purges;

• Researches manual and automated systems to gather or verify data needed for processing activities;

• Creates and maintains spreadsheets and databases using packaged software;

• Assigns and reviews the work of staff performing typing filing and other routine clerical activities;

• Operates various office equipment such as typewriters computer terminals and personal computers facsimile machines photocopiers and calculators;

• Processes claims purchase orders and contracts for payment to vendors and contractors and verifies accuracy of billing charges against ledgers invoices and contracts;

• Establishes posts and maintains manual and automated bookkeeping systems;

• Verifies fees for permits of services receives payments and issues receipts;

• Establishes files for audit trail purposes to include identifying locating and filing audit documentation;

• Contacts debtors to collect accounts receivable and monitors payment arrangements;

• Coordinating paperwork for the referral admission transfer or discharge of patients from a hospital unit or clinic;

• Identifies actions required to provide services to individual clients applicants or the general public and assists people in completing the service process;

• Coordinates and/or initiates processing action with other units departments or outside agencies as needed to provide services.

Minimum Qualifications:

Three (3) years of experience performing secretarial or administrative tasks providing support to a department specialized program or small business.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

One year with Pima County in an Administrative Assistant II position.

Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):

• Minimum one (1) year experience in an administrative position.

• Minimum six (6) months experience working in a call center or dispatch environment.

• Bachelors degree or higher degree.

• Bilingual (English/Spanish).

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

License and Certifications: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to obtain / maintain the required licensure shall be grounds for termination.

Special Notice Items: Completion of a rabies vaccination cycle is required within two (2) months of hire.Medical inability to be immunized or previous immunization must be verified by the County Physician prior to employment. Recommended boosters are required for the duration of employment unless medically excused or physiologically unable to develop immunity. The County requires pre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Work Requirements: Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by the position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.