Clerk I Accounts Payable

Job Title: Clerk I - Accounts Payable

Reports to: Director of Finance

Dept./School: Finance

Wage/Hour Status: Nonexempt

Pay Grade: Clerical 5/239 Days

Date Revised: 12/12/2019

Primary Purpose:

Assist in the prompt and accurate payment of all expenses incurred by the district. Work under close supervision and follow established procedures to process purchase orders and invoices and maintain accounting records.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of basic accounting procedures

Ability to use personal computer and software to develop spreadsheets databases and do word processing

Proficiency in use of calculator and office machines

Ability to communicate effectively

Ability to comprehend and communicate procedures and regulations

Attention to detail and accuracy

Experience:

One year accounting experience at clerical level. Accounts Payable processing preferred.

Major Responsibilities and Duties:

Accounting

1. Receive and process for payment all accounts payable invoices requisitions purchase orders travel reimbursements and expenditures for staff and student travel.

1. Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.

1. Detect and resolve problems with incorrect orders invoices and shipments.

1. Contact district personnel and vendors to correct or obtain information needed.

1. Confirm balances in accounts for all requisitions.

1. Prepare and distribute paid invoices at designated times.

1. Conduct accurate process of travel reimbursements and athletic invoices.

Data Entry

1. Input accounting data using personal computer.

Records and Reports

1. File office copies of checks requisitions invoices and purchase orders.

1. Keep records up to date.

.

Other

1. Communicate current status of invoices to campus staff.

1. Prepare correspondence using personal computer.

1. Receive incoming calls answer questions and direct calls to the proper party.

1. Keep informed of and comply with state and district policies and regulations concerning primary job functions.

1. Other duties as assigned.

1. Regular attendance

Supervisory Responsibilities:

None.

Equipment Used:

Copier calculator computer and printer.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

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The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Equal Opportunity Employer: Applicants for all positions are considered without regard to race color sex (including pregnancy) national origin religion age disability genetic information veteran or military status or any other legally protected status. Additionally the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

The district Title IX Coordinator isDenise Williams Director of Human Resources 1104 Broad St. Wichita Falls TX 76307

Questions regarding posted positions should be addressed to human resources .