Senior Administrative CoordinatorAdministrative Coordinator

The Natural Resources Defense Council (NRDC) is an international nonprofit environmental organization with more than 3 million members and online supporters. Since 1970 our lawyers scientists and other environmental specialists have worked to protect the worlds natural resources public health and the environment. For over two decades the NRDC has worked in China as a thought leader and trusted adviser to our partners. With a highly effective team of more than 40 members based in our Beijing office we have worked hard at both the national and local levels to support the development and implementation of innovative laws policies technologies and market tools that curb pollution and accelerate China s transition to a clean low-carbon economy. NRDCs Beijing Representative Office is registered in Beijing in accordance with applicable laws.

NRDC is seeking a Sr. Administrative Coordinator/Adminstrative Coordinator to work with the China team in our Beijing office.

Position Summary
The Sr. Administrative Coordinator/Administrative Coordinator will report directly to the Operations Director as well as receive guidance from HR Manager and work closely with the US Workplace Strategy team. The successful candidate will help foster an organizational culture that reflects our commitment to environmental responsibilityensuring not only operational excellence but also the integration of sustainability into our daily practices.

• Assist in managing the day-to-day operations of the office including security insurance cleaning floral arrangement and other administrative tasks.
• Promote and implement NRDCs sustainable operations practices such as reducing waste managing recycling program and following non-toxic materials purchasing guidelines.
• Coordinate office layout meeting room setup and maintenance of shared areas to ensure a productive work environment.
• Act as a liaison with the property management addressing facility issues and managing building-related communications.
• Assist with lease negotiations and coordinate office relocations when necessary.
• Handle the procurement of office supplies subscriptions and sustainable materials in accordance with NRDCs green purchasing guidelines.
• Coordinate with office service vendors regarding contracts service interruptions and maintenance scheduling.
• Research and evaluate potential vendors to ensure high-quality service and cost-effectiveness.
• Assist in tracking and reconciliating office-related expenses and support the preparation of expense reports.
• Help manage inventory and fixed assets across the office.
• Coordinate with the travel agent on matters related to bookings payments and travel policy updates.
• Coordinate with local IT consultants to procure IT equipment for staff and office use and ensure timely solutions to computer and network-related issues.
• Assist the HR manager with recruitment onboarding and offboarding procedures.
• Orient new employees and interns to the office and train them on relevant protocols and procedures.
• Assist in planning in-house and off-site office events such as staff meeting outing and retreat.
• Provide logistical support to broader operations or project teams as needed.
• Assist in ad-hoc projects and other duties as assigned by the Operations Director.

• Commitment to NRDCs mission and values.
• University or college degree.
• 3 years of experience in an administrative operations or office assistant role.
• Highly organized with excellent time management skills; able to prioritize tasks and handle multiple responsibilities in a structured and efficient manner
• Strong attention to details and a high level of accuracy in all aspects of work.
• Strong interpersonal skills and a professional service-oriented mindset; able to build and maintain positive working relationships across teams.
• Proactive dependable and able to work independently and in team as well.
• Proficiency in MS Office (e.g. Excel Word SharePoint and Outlook etc.) web-based communications (e.g. MS teams).
• Discretion in handling confidential or sensitive information.
• Good verbal and written communication skills in English.

Preferred

• Commitment to sustainability and environmental values is a strong advantage.
• Prior experience in international NGOs will be a plus.

NRDC is committed to advancing diversity equity and inclusion both in our work and in our workplace. We believe that celebrating and actively welcoming a diversity of voices and perspectives is essential to solving the planets most pressing environmental problems and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement. We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race color religion gender gender identity or expression marital status sexual orientation national origin citizenship age disability veteran status or any other characteristic protected by federal state or local law. Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

We offer competitive salaries excellent benefits and a supportive working environment. Salary is based on a nonprofit scale and commensurate with skills and experience.

To apply please visit and upload your resume and cover letter through our online portal. We would like you to upload any additional papers or project work that you think would showcase your abilities. Due to the high volume of applications NRDC receives we will only contact candidates we would like to progress through the search process. Please no phone calls emails faxes or in-person resume drop-offs. Please reference where you saw this posting. NRDC is an Equal Opportunity Employer.

Applications will be accepted until filled. For further information about NRDC please visit and .