Project Assistant
Project Assistant
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Job Description
OVERVIEW
Post Number:1ITSC PA119TP
Grade:G-5
Parent Sector:Natural Sciences Sector (SC)
Duty Station:Trieste
Job Family:Natural Sciences
Type of contract:Project Appointment
Duration of contract:1 year
Recruitment open to:Internal and external candidates
Application Deadline (Midnight Paris Time):01-OCT-2025 (Extended)
UNESCO Core Values: Commitment to the Organization Integrity Respect for Diversity Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Founded in 1964 by the late Nobel Laureate Abdus Salam and located in Trieste (Italy) the Abdus Salam International Centre for Theoretical Physics (ICTP) seeks to accomplish its mandate by providing scientists from developing countries with the continuing education and skills that they need to enjoy long and productive careers. ICTP has been a major force in stemming the scientific brain drain from the developing world. For more than 50 years ICTP has been a driving force behind global efforts to advance scientific expertise in the developing world.
Under the supervision of and working closely with the ACCLIMATISE Project Scientific Principal Investigator the incumbent will:
Long Description
Financial Management and Reporting:
- Serve as the primary interface with ICTPs administrative and finance offices to ensure all financial transactions procurement processes and related documentation are handled efficiently and in compliance with UNESCOs financial rules and regulations. Monitor project budgets track expenditures and prepare financial reports for ICTP and the funding agency
- Ensure the timely and accurate submission of all financial statements and reports required by UNESCO auditing procedures.
Funding Agency Liaison:
- Act as the key point of contact with the funding agency The Wellcome Trust on all administrative and reporting matters. Ensure that all financial and scientific reports required by The Wellcome Trust are prepared accurately submitted on time and adhere to their specific guidelines.
Project Partner Coordination:
- Liaise regularly and proactively with the seven project partners to ensure the timely submission of their financial and scientific reports to ICTP. Follow up on any outstanding reports or queries from partners. Maintain clear and effective communication channels with all project partners.
Meeting and Event Organization:
- Organize regular online meetings (e.g. work package meetings) as required to facilitate project progress and communication. Plan and coordinate project meetings that will take place at ICTP and in Africa including logistical arrangements travel and accommodation in coordination with the relevant VISA travel and housing offices of ICTP.
Hackathon Management:
- Organize and facilitate the annual in-house hackathons involving junior researchers including logistical planning participant communication and event execution.
Project Website Development and Maintenance:
- Design and maintain the ACCLIMATISE project website and implement features allowing interactive interrogation of project results after receiving on-the-job training in website design and management.
COMPETENCIES (Core / Managerial)
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REQUIRED QUALIFICATIONS
EDUCATION
- Completed secondary technical and/or vocational school.
WORK EXPERIENCE
- At least five (5) years of experience in science administration or project management support.
SKILLS/COMPETENCIES
- Demonstrated high-level problem-solving skills with the ability to identify issues evaluate options and implement effective solutions
- Strong communication skills with the ability to share information clearly and effectively across diverse audiences.
- Proven ability to work collaboratively and contribute to achieving organizational objectives.
- Excellent organizational skills with the capacity to prioritize tasks and allocate resources efficiently.
- Strong sense of accountability taking ownership of actions and delivering on commitments.
- Commitment to providing high-quality service and support to stakeholders.
- Proficiency in standard office software.
LANGUAGES
- Excellent knowledge (spoken and written) of English.
DESIRABLE QUALIFICATIONS
EDUCATION
- University degree in administration science or a related field is an asset.
WORK EXPERIENCE
- Experience in a scientific organisation or in educational institute.
- Experience in active scientific research.
- Experience with website content management systems.
LANGUAGES
- Good knowledge of (spoken and written) French.
BENEFITS AND ENTITLEMENTS
UNESCOs salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave family allowance medical insurance pension plan etc.
The approximate annual starting salary for this post is 43 792 Euros .
For full information on benefits and entitlements please consult our Guide to Staff Benefits.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice and may include tests and/or assessments as well as an interview.
UNESCO uses communication technologies such as video or teleconference e-mail correspondence etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution as well as gender parity among its staff members in all categories and at all grades. Furthermore UNESCO is committed to achieving workforce diversity in terms of gender nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
Please note that UNESCO is a non-smoking Organization.
Employment Type
Contract
