Assistant Director (Public Works)

With supervisor approval incumbents may be eligible for intermittent remote work; however they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

The Assistant Director works directly with the Director of Public Works in critical areas of leadership and management. The role provides oversight of department-wide budget preparation and management including direct supervision of the Supervising Financial Analyst and Administrative Officer within the Office of the Director. This position develops and implements strategies to improve organizational performance serves as a key liaison with senior staff across regional boards and partner agencies on matters impacting Public Works and is responsible for advancing new citywide policies programs and process improvements. The Assistant Director also plays a central role in coordinating and resolving complex high-priority projects that span divisions and departments.

IDEAL CANDIDATE STATEMENT

The ideal candidate will bring a strong background in Public Works with knowledge of municipal budgeting financing capital project funding and transportation funding and grants. They should have experience providing strategic oversight of department-wide budget and funding matters including internal City funds fees and enterprise funds as well as outside funding through grants and state and regional apportionments. The candidate must be able to work directly with the Director of Public Works to resolve complex issues direct major initiatives and foster collaboration across divisions. A demonstrated commitment to customer service is essential with the ability to build trust and positive relationships with staff community members elected officials and partner addition the candidate should have strong strategic organizational and communication skills along with the capacity to represent City interests effectively in regional forums and collaborative efforts. A strong focus on customer service both internal and external is essential to ensure responsiveness professionalism and the delivery of high-quality public services.

The Assistant Director assists the department director in the management and direction of the operations of a department. This position interfaces with City Officials Department and Division Managers Boards and Commissions City Council and other agencies; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; ensures that projects and services are adhering to established plans standards and procedures; reviews all project activities processes and services; creates and implements policies governing the departments function and assists in policy decisions that may have citywide impact; and designs and establishes outcome measures customer service methods and processes.

DISTINGUISHING CHARACTERISTICS

This management level classification may be populated with multiple incumbents citywide who exercise a broad range of authority over complex projects or programs. The Assistant Director operates from general directives or broadly defined missions as they relate to the Departments goals and objectives. This classification is distinguished from the director of the department in that the latter provides executive direction and oversight and is the principal administrator of the department. The Assistant Director is authorized by the department director to act on their behalf on all aspects of department operations. This position differs from division manager classifications in that the latter oversee the operations of a division within a department while the Assistant Director is responsible for all divisions within a department and has a broader scope of contact.

SUPERVISION RECEIVED AND EXERCISED

Limited direction is provided by the director of a department. The incumbent may supervise professional technical and/or support staff.

• Plans organizes manages leads and evaluates the overall operations of the department. Under direction of the department director has authority for support of all department staff.
  
• Meets with the department director division managers and other key department staff to share information and discuss issues regarding projects policies and programs and to determine priorities and resource management issues on a regular basis.
  
• Develops priorities approach and strategies regarding organizational development/ improvement initiatives; develops plans and implements Department goals and objectives in accordance with the core purpose mission vision and values of the organization; develops recommends and administers policies and procedures; identifies develops and implements initiatives to improve service delivery with other City departments and public/regional agencies.
  
• Directs the provision of services that implements and enforces state laws and local ordinances/codes pertaining to field of department.
  
• Reviews legislation and assures compliance with laws regulations statutes and codes that impact department operations.
  
• Selects assigns trains directs and evaluates subordinate staff including subordinate managers supervisors professionals and others; discusses negotiates and resolves personnel issues/ conflicts with staff unions and labor relations.
  
• Provides consultation and oversight to the Departments strategic planning efforts and participates in planning/design teams to develop direction recommendations and strategies for department development and improvement initiatives.
  
• Negotiates arbitrates and revolves program project and policy issues/conflicts with other departments and community/ business stakeholders.
  
• Attends City Council meetings; meets with the City Managers Office and City Council regarding new programs project/program status sensitive/controversial issues; coordinates assigned activities with City Officials other City departments and outside agencies as appropriate; participates on committees and boards and in community activities as assigned; outreach to community and industry attends meetings conferences and workshops.
  
• Analyzes fiscal data to identify and project resource needs; recommends needed resources.
  
• Prepares complex statistical and narrative program reports correspondence and other documents.
  
• Directs the provision of services to safeguard the interest of the general public.
  
• Other duties may be performed as required; not all duties listed are necessarily performed by each individual holding this classification.

Knowledge of:

• Federal state and local laws standards regulations and policies pertaining to departmental operations.
  
• Technology and its application to efficient City operations.
  
• Principles of supervision organization and administration.
  
• Budget preparation and administration.

• Strategic organizational planning and management.
  
• Public speaking and meeting facilitation.
  
• Leadership and mediation.

• Plan direct and supervise division operations and activities.
  
• Analyze facts and exercise sound judgment in decision-making.
  
• Communicate effectively both orally and in writing.
  
• Assimilate and integrate the concerns needs and desires of citizens neighborhood associations the development industry and other City management.
  
• Establish and maintain effective working relationships with the general public co-workers elected and appointed officials and members of diverse cultural backgrounds regardless of race religion age sex disability or political affiliation.

PROOF OF EDUCATION

Should education be used to qualify for this position then proof of education such as but not limited to university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

Please note the City of Sacramentos preferred method of communication with applicants is via e-mail. As such please ensure you verify the e-mail address on your application and check your e-mail frequently including your spam and junk e-mail notifications can also be accessed through the applicant inbox.

1. Application: (Pass/Fail) All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;

• Employment applications must be submitted online; paper applications will not be accepted.
• Employment applications will be considered incomplete and will be disqualified:
  1. If applicants do not list current and past job-related experience in theduties area of theWork Experience section.Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
  2. If see resume is noted in the Work Experience section; a resume will not substitute for the information required in the Work Experience section.
• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
• Proof of education such as but not limited to university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.

2. Supplemental Questionnaire:(Pass/Fail) In addition to the City of Sacramento employment application all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline;

• Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.
• Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.
• A resume will not substitute for the information required in the supplemental questionnaire.
• Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selectionprocess.

3. Screening Committee:(Pass/Fail) -All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications as stated on the job announcement for applications selected by the hiring department.

4. Interview Process:Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process.

5. Conditional Hire:Upon receipt of a conditional offer the selected candidate must complete and pass Live Scan/fingerprinting.If applicable candidates may also need to pass a pre-employment medical exam controlled substance and/or alcohol test and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS:
For questions concerning this job announcement and the application process:

• Please visit a comprehensive step-by-step guide to the application process.
• For technical support between 6 AM - 5 PM PT contact Live Application Support at .
• Visit the City of Sacramento Human Resources Department website at an email to; or
• Call the Human Resources Department at