Executive Assistant
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Job Location:
Yearly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About the Role
Falcon Rappaport & Berkman LLP is a full-service rapidly growing and entrepreneurial law firm focused on an interdisciplinary approach to the practice. Our team is composed of thought leaders across a variety of practice areas including some of the nations leading voices on web3 taxation and a variety of other fields. We bring together experts across all of our departments to achieve extraordinary results.
With us respect appreciation and quality of life come first and foremost. We care deeply about the people we bring into our firm and offer a unique emphasis on professional development marketing and overall balance. We work collaboratively across the entire firm to drive client success.
We are seeking an experienced highly organized Executive Assistant to primarily support a busy partner in our California office with occasional support for other attorneys who are based out of our California office. This role is dynamic and fast-paced requiring exceptional organizational skills strong judgment and the ability to manage both professional and personal matters with discretion. Youll coordinate closely with our marketing team and serve as a trusted partner in managing calendars client interactions office dynamics and events.
Key Responsibilities
What Were Looking For
The ideal candidate is a self-starter who thrives in fast-moving environments anticipates needs before they arise and ensures seamless operations even when the Partner is traveling or working remotely.
Salary range: 60K-80K
Falcon Rappaport & Berkman LLP is a full-service rapidly growing and entrepreneurial law firm focused on an interdisciplinary approach to the practice. Our team is composed of thought leaders across a variety of practice areas including some of the nations leading voices on web3 taxation and a variety of other fields. We bring together experts across all of our departments to achieve extraordinary results.
With us respect appreciation and quality of life come first and foremost. We care deeply about the people we bring into our firm and offer a unique emphasis on professional development marketing and overall balance. We work collaboratively across the entire firm to drive client success.
We are seeking an experienced highly organized Executive Assistant to primarily support a busy partner in our California office with occasional support for other attorneys who are based out of our California office. This role is dynamic and fast-paced requiring exceptional organizational skills strong judgment and the ability to manage both professional and personal matters with discretion. Youll coordinate closely with our marketing team and serve as a trusted partner in managing calendars client interactions office dynamics and events.
Key Responsibilities
- Ensure the attorneys schedule runs seamlessly including coordinating travel meetings and events
- Confirm all appointments and proactively communicate via email phone or text to keep schedules on track
- Greet clients and prospective clients in the office and arrange Zoom/Teams meetings as needed
- Make restaurant reservations and handle other business/social event planning
- Draft and send personal thank-you notes while keeping track of important dates and milestones
- Manage projects and tasks with efficiency ensuring deadlines are consistently met
- Collaborate with the marketing team on social media initiatives and networking opportunities
- Use of AI in adding to efficiencies of the position allowing you to produce more and accurate work flow in less time.
- Minimum 5 years experience as an Executive Assistant ideally supporting a partner at a law firm C-suite executive or senior leadership
- Exceptional organizational skills with the ability to manage multiple priorities independently
- Strong interpersonal skills with a professional approachable demeanor
- Proven discretion and ability to handle confidential information
- Tech-savvy with a willingness to learn and use new tools (including AI platforms)
- Highly dependable and a true team player
What Were Looking For
The ideal candidate is a self-starter who thrives in fast-moving environments anticipates needs before they arise and ensures seamless operations even when the Partner is traveling or working remotely.
Salary range: 60K-80K
Required Experience:
Manager
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Falcon Rappaport & Berkman LLP is a New York-based law firm helping businesses and individuals with a range of legal concerns. Learn more about how we can help you today.
