Executive AssistantProject Coordinator
Executive AssistantProject Coordinator
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$ 75200 - 112800
1 Vacancy
Job Description
At Medtronic you can begin a life-long career of exploration and innovation while helping champion healthcare access and equity for all. Youll lead with purpose breaking down barriers to innovation in a more connected compassionate world.
A Day in the Life
Internal Title: Project Coordinator CEO of Communications & Operations
A Day in the Life
In this highly visible role you will provide comprehensive administrative and project coordination support to the Vice President of CEO Communications & Operations and their team. You will serve as a trusted partner ensuring seamless operations effective communication and efficient execution of priorities. This includes managing complex scheduling preparing executive materials organizing meetings and events and supporting departmental projects. The role requires a proactive detail-oriented professional who thrives in a fast-paced environment and can balance multiple priorities with discretion and professionalism.
At Medtronic we bring bold ideas forward with speed and decisiveness to put patients first in everything we -person exchanges are invaluable to our work. Were working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.
Key Responsibilities
Executive & Team Support
Coordinate and manage the VPs calendar meetings travel and internal communications.
Act as the point of contact for internal and external stakeholders ensuring timely follow-up and effective communication.
Attend business meetings take notes and provide clear summaries with action items and manage agreed upon follow up.
Assist in the creation of leader-facing briefs including drafting bios refining document formatting and ensuring all materials align with established brand standards.
Adept at researching topics to obtain needed information to assist team.
Create/maintain a robust network of internal partners to quickly identify issues and provide resolution.
Project Coordination
Provide operational and project support to the CEO Communications & Operations team.
Manage key internal operating mechanisms for the team managing agendas for key staff meetings coordinating report creation ensuring critical team deadlines are met and ensuring team is aware of status of critical initiatives.
Establish and monitor project timelines deliverables and budgets escalating issues as needed.
Coordinate training sessions documentation and record-keeping.
Support vendor management purchasing processes and expense reporting.
Event & Meeting Management
Organize and execute team meetings and assist with large-scale events such as town halls.
Manage meeting logistics including catering technology setup and follow-up documentation.
Collaborate with cross-functional teams and other Executive Assistants / Project Coordinators to ensure seamless execution.
Operational Excellence
Maintain efficient filing systems thorough document retention and departmental processes.
Handle confidential information with the utmost discretion.
Proactively anticipate the needs of the VP and team resolving issues before they arise.
Qualifications
Minimum Requirements:
High School Diploma or GED.
6 years of relevant experience with at least 2 years supporting senior leaders.
Preferred Skills:
Excellent organizational and time management skills; able to prioritize competing demands
Proven ability to work independently exercise discretion and manage confidential information
Strong results orientation and bias for action including a high degree of initiative and self-motivation in identifying and satisfying unmet needs
Strong communication skills (written and verbal)
Strong attention to detail accuracy and confidentiality
Experience with calendar and travel planning
Project management experience and ability to track deliverables across multiple stakeholders
Flexible team player who thrives in a fast-paced high-stakes environment
Anticipates well and is planful/predictive
Tactfulexercises independent judgment and discretion professional demeanor
Proficient with Microsoft Office Suite and able to learn new systems quickly.
Experience with expense reporting (e.g. Concur) and purchase order creation
Experience with electronic meeting coordination (video conference phone and live-online)
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position but they are not an exhaustive list of all the required responsibilities and skills of this position.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
Benefits & Compensation
Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits resources and competitive compensation plans designed to support you at every career and life stage.
The following benefits and additional compensation are available to those regular employees who work 20 hours per week: Health Dental and vision insuranceHealth Savings AccountHealthcare Flexible Spending AccountLife insurance Long-term disability leaveDependent daycare spending accountTuition assistance/reimbursement andSimple Steps (global well-being program).
The following benefits and additional compensation are available to all regular employees:Incentive plans 401(k) plan plus employer contribution and matchShort-term disabilityPaid time offPaid holidaysEmployee Stock Purchase PlanEmployee Assistance ProgramNon-qualified Retirement Plan Supplement (subject to IRS earning minimums) andCapital Accumulation Plan (available to Vice Presidents and above or subject to IRS earning minimums).
Regular employees are those who are not temporary such as interns. Temporary employees are eligible for paid sick time as required under applicable state law and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.
Further details are available at the link below:
Medtronic benefits and compensation plans
About Medtronic
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission to alleviate pain restore health and extend life unites a global team of 95000 passionate people.
We are engineers at heart putting ambitious ideas to work to generate real solutions for real people. From the R&D lab to the factory floor to the conference room every one of us experiments creates builds improves and solves. We have the talent diverse perspectives and guts to engineer the extraordinary.
Learn more about our business mission and our commitment to diversity here.
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age color national origin citizenship status physical or mental disability race religion creed gender sex sexual orientation gender identity and/or expression genetic information marital status status with regard to public assistance veteran status or any other characteristic protected by federal state or local addition Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
If you are applying to perform work for Medtronic Inc. (Medtronic) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County you can findhere a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Experience:
IC
Employment Type
Full-Time
