Institute of Public Safety Assistant

Gainesville, FL - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Description Summary

The Institute of Public Safety (IPS) Assistant facilitates and administers the nightly operations of IPS and works as part of a team providing department support. The IPS Specialist greets visitors in the lobby monitors the IPS building locks and unlocks doors and handles administrative tasks emerging issues and other matters after normal business hours which is Monday - Friday until 10:00 pm and at various times on the weekends when needed. This position may supervise the work of others and has accountability in areas of assigned responsibility.

Job Description

Responsibilities and Duties Include:

Greets visitors answers phones responds to inquiries and resolves issues based on established college policies making appropriate referrals as needed.
Serves as the primary night key holder for the IPS building.
Checks training equipment in and out maintaining records.
Secures all doors at the end of the night and sets alarms in the building when appropriate.
Assists instructors with copying materials and use of A/V equipment in classrooms.
Completes visual checks of fire extinguishers and AEDs notifying supervisor of any issues.
Checks and fills first aid kits.
Reports broken equipment or lights out on nightly log.
Secures building on property at end of shift.
Completes special projects appropriate to position.
Complies with all published College Rules procedures guidelines and laws/regulations governing public employees including but not limited to those related to document retention and destruction FERPA and confidentiality.
Strictly honors the privacy security and confidentiality of student records and other sensitive information according to appropriate state federal and college regulations policies and procedures.
Provides service excellence through courteous informed accessible and professional engagement.
Performs other duties as assigned.

Reports to: Business Manager Institute of Public Safety

QUALIFICATIONS

Required: An associate degree and two (2) years of experience or a combination of completed education and/or experience equal to four (4) years.

General Knowledge Skills and Abilities

Ability to work successfully in a multi-cultural environment.
Adaptability to Change able to be flexible and supportive able to positively and proactively assimilate change in rapid growth environment.
Communication able to effectively communicate in a professional diplomatic empathetic and tactful manner using preferred method and level as applicable to the job.
Critical Thinking & Judgement - able to make well-reasoned sensible and timely decisions based on careful objective review and informed analysis of available information considerations and other factors.
Customer Service ability to respond promptly and courteously to all questions from students and faculty demonstrating patience and persistence when helping students with little or no computer skills.
Ethics able to demonstrate integrity professionalism civility and a high degree of ethics in all job-related actions.
Organization & Time Management able to plan schedule and organize tasks related to the job to achieve goals within or ahead of established time frames.
Problem Solving proven skills in identifying issues determining their cause developing creative solutions and following through with implementing resolutions.
Relationship Management able to personally provide high level of interactive service to others building relationships and addressing identified needs.
Results Orientation proven ability to set and exceed established targets.
Detail Oriented - Proven accuracy and attention to detail.
Multi-task - Ability to expeditiously organize coordinate manage prioritize and perform multiple tasks simultaneously to swiftly assess a situation determine a logical course of action and apply the appropriate response.

If you are a retiree of the Florida Retirement System (FRS) please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled suspended or deemed ineligible depending upon the date of your retirement.

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in denied the benefits of or subject to discrimination in any college program or activity based on: their race ethnicity national origin color religion age disability sex pregnancy status gender identity sexual orientation marital status genetic information political opinions or affiliations or veteran status. This commitment applies to employees volunteers students and to the extent possible to third parties applicants for admission applicants for employment and the general public. regarding non-discrimination policies or concerns about discrimination or harassment including concerns about sexual harassment or sexual violence under Title IX should be directed to:

Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.

Job Description SummaryThe Institute of Public Safety (IPS) Assistant facilitates and administers the nightly operations of IPS and works as part of a team providing department support. The IPS Specialist greets visitors in the lobby monitors the IPS building locks and unlocks doors and handles admi...