Aspire Assist Contract Administration Agent
Aspire Assist Contract Administration Agent
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Were Landsec
We identify and shape places that create opportunity enhance quality of life and bring joy to the people connected to them.
This is how weve created the UKs leading portfolio of urban places and one of the largest real estate companies in Europe.
Our 10 billion portfolio is built around premium workplaces the countrys pre-eminent retail platform and a residential pipeline that will redefine urban life.
Weve honed this ability over 80 years. Spotting the opportunities building the partnerships and continually adapting to shape the places that meet the needs of a changing world.
Places where life happens. Where businesses grow. And where cities are defined.
The Role:
Raise new contract purchase order requests for Landsec suppliers and service partners.
Collaborate with the Workplace team to update pending contract purchase orders.
Raise new Contract Variation Orders (CVOs)
Receipt all CVO contract Purchase Orders and Aspire purchase orders.
Meet with Aspire Service Partners to ensure all required POs are processed and no approvals remain outstanding.
Salary: Competitive
The Team:
Work with the Aspire Systems and Quality Manager to administer and process Reward and Recognition payments on time for Aspire Service Partners.
Location:
Based in the heart of Victoria our Helpdesk team provides support to customers across London and Manchester.
What you will be responsible for:
Assist with generating weekly open purchase order reports.
Provide regular updates to suppliers on invoices receipted and awaiting payment.
Plan and work around financial timelines ensuring all deadlines are met and in line with company budgeting deadlines.
Have a flexible approach to the work. Occasionally rotad work from home dependant on workload and with agreement form the Aspire Assist Administration Manager.
Attend weekly and monthly meetings to talk through outstanding POs and work with the Aspire Service Delivery Maner to ensure all POs and CVOs are raised and administered on time with no delays to Service Partner payments.
Support the Aspire Assist Agent team with training on processes relating to the raising of Purchase orders.
Support the Aspire Assist Agent team by responding to switchboard calls.
Work with the Aspire Service Delivery Director and improve administrative process resulting in the streamlining of current processes and service enhancement for internal and external customers.
Your skills experience and qualifications:
Essential criteria
Purchase Order administration experience
Competent in Outlook Word and PowerPoint
Experience using Excel formulas (X and VLOOKUPs/Pivot Tables etc.)
Working knowledge of financial administering systems
Clear and professional communication skills
Able to work on own initiative in a fast paced environment
Can demonstrate a strong customer service background from previous role
Life and Benefits at Landsec
We have a great benefits package there to support you with your work-life balance and in moments that matter. We offer fantastic Learning and Development opportunities to help you grow and reach your potential and we also play our part in supporting the communities where we live and work.
Below are some of our core benefits make sure to visit our My Total Reward page for more information.
Performance based annual bonus plan
25 days annual leave (plus bank holidays) rising to 27 days after 2 years and the option to purchase up to 10 additional days each year. Enjoy an additional three-day December festive break on top of your leave and a special My Day to take off for whatever you choose.
Enhanced pension contributions Landsec will contribute up to 10.5% subject to your contribution.
Private medical insurance Health Cash Plan Life assurance and income protection.
Enhanced maternity adoption shared parental leave policies (view our Family policies page for more details)
Two different share plans enabling you to share in the success you will help to build
Up to 4 working days to volunteer per year and Give As You Earn programmes allowing you to donate to charities straight out of your pay and we top up by 20%
And when it comes to your health and wellbeing you will also have access to other benefits: our employee assistance programme digital GP cycle to work scheme a mindfulness app and a health app supporting fertility and menopause
Diversity and Inclusion
At Landsec we value diversity & inclusion. We work to better reflect the diversity of the communities we work within and empower everyone who works at Landsec to realise their potential.
We strive to ensure all our information and services are accessible to andusableby everyone. If you would like to receive any information in a different way or would like us to do anything differently to help you apply for our roles please get in touch with our recruitment partners by emailing
To find out more about our approach visit our Diversity and Inclusion page.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
