Proposal Coordinator
Proposal Coordinator
Posted on :
19-09-2025
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1 Vacancy
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Job Description
PROPOSAL COORDINATOR
ABOUT US
MCIS Language Solutions is a not-for-profit that has evolved into a social enterprise and has been relentlessly pursuing its goal to remove language barriers for over 30 years. With over 60 full time staff and engaging a roster of over 6000 language professionals MCIS provides a full suite of language solutions: from language interpretation translation and transcription to localization training and training development for government legal police services and healthcare organizations in more than 300 languages.
VISION To connect people globally through languages.
MISSION To advocate for language rights and equitable access to critical information and services through language solutions and human connections.
VALUES Making a Difference Compassion and Collaboration Integrity and Innovation Social Justice.
SOCIAL PURPOSE
Every year MCIS invests some of its net income into initiatives that support free services for vulnerable populations training subsidies for aspiring interpreters and translators and language advocacy initiatives such as the Our Language Rights Canada Conference on Canadian Language Advocacy Day.
Our Social Purpose Statement is that we exist to uphold the human right to be informed heard and understood. Language rights protect the rights of individuals and groups to choose which language(s) they use in private as well as in public interactions such as legal health educational or political access to information and services.
Learn more here: MCIS Social Purpose Journey
JOB DUTIES AND RESPONSIBILITIES:
Business Development
- Contribute to the execution of annual business development plans to over-achieve objectives by:
- Writing a predetermined number of proposals.
- Winning a specific percentage.
- Successfully defending a percentage of current accounts.
- Take part in contract negotiations with the RFP Manager.
Research
- Coordinate with other MCIS teams for resources subject matter and reference information for RFPs.
- Research and prepare draft templates for bidders and Memorandums of Understanding (MOUs) for potential partners.
- Research past RFPs for the same or different customer for information relevant to bids.
Proposals
- Identify potential RFPs and collaboratively discuss relevance and opportunity with the RFP Manager.
- Potentially attend and participate in internal meetings and discussions.
- Assist with task lists and work back schedules in order to meet RFP deadlines.
- Assist the RFP Manager with RFP submissions:
- Write RFPs RFQs RFSO and RFIs when required for new business bids.
- Prioritize RFP requirements to meet targets.
- Prepare follow-up questions for debriefs post-award.
- Filing and following up on Freedom of Information (FoI) requests.
Systems Proposal Management System
- Maintain Proposal Management System content and review cycles.
- Utilize the Proposal Management System tool to generate new content.
- Review new features and stay up-to-date on efficiencies.
Any other duties that are assigned that are reasonably within the scope of this position.
REQUIRED QUALIFICATIONS
Education Requirement: The Proposal Coordinator should have a general post-secondary education (university degree/college diploma) with a focus on Business Administration Communications Technical Writing Languages and/or English.
Experience & Training: The Proposal Coordinator requires a minimum of 2 years of related experience in order to effectively fulfill the functions of this position. This related experience will be in business development business administration technical writing or languages and/or English.
Given this previous experience 3-6 months of on-the-job learning is required to fully understand the business and organizational culture.
Knowledge Skills and Abilities:
- Excellent written communication skills.
- Proven ability in technical writing and English.
- Background in business administration and development is an asset.
COMPETENCIES
Functional Competencies
- Proposal Writing (Level 4): The ability to effectively communicate the value benefits and feasibility of a business solution or opportunity through written proposals. Professionals with expertise in this competency possess strong writing skills and the capability to craft persuasive and compelling proposals that address client needs win new business and secure contracts.
- Business & Industry Analysis (Level 3): Involves researching and evaluating market trends competitive landscapes customer preferences and other relevant factors to gain insights and make informed business decisions. It includes assessing market opportunities identifying potential risks and challenges and recommending strategies to drive business growth and competitive advantage.
- Client Orientation (Level 3): The ability to understand anticipate and meet the needs of clients or customers to ensure their satisfaction and build strong long-lasting relationships. Professionals with expertise in this competency prioritize customer-centricity and possess the skills to effectively communicate collaborate and deliver value-added solutions that address client requirements.
- Communications Development (Level 2): The ability to develop and execute effective communication strategies and initiatives to promote the organizations brand products and services. Professionals in this competency possess strong verbal and written communication skills as well as the ability to craft compelling messages and engage with various stakeholders.
CLOSING DATE: posting until the vacancy is filled.
EXPECTED START DATE: Immediately
JOB POSTING TYPE: This is an existing vacancy.
OUR ENVIRONMENT
At MCIS were committed to modeling diversity and inclusion for the entire language industry and the non-profit sector. This is made possible by maintaining an inclusive environment with equitable treatment for all.
APPLICATION PROCESS
The application process will include a phone screening and an interview(s) with the hiring panel. Successful candidates would then proceed to a reference check and a background check.
USE OF AI
We utilize artificial intelligence (AI) tools during the recruitment process to enhance the efficiency and effectiveness of candidate screening and selection. These tools assist in evaluating applications based on predefine criteria. If you have any questions or concerns regarding the use of AI in your application please feel free to reach out to us.
Accommodations for job applicants with disabilities are available on request.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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