Area Administrator I-Steamboat Springs, CO (Part Time)

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Job Specific Working Conditions:

This is a part-time position of 15-20 hours/week.Steamboat Springs area resident preferred.This job is primarily in the office (partial remote work okay with prior approval). Some in-person meetings and events required. Theremay bea Cost of Living Adjustment (COLA) available for this position.

Area Office Administrator I

Summary:
This position provides administrative support enabling the Young Life field ministry area office to function an organized and efficient manner.

Essential Duties:

• Written and Verbal Communication
• Answer correspondence do filing and prepare mailings.
• Answer phones.
• Respond to voicemail e-mail and phone calls in a timely and professional manner.
• Gather articles pictures layout production mail etc. for newsletter from area staff.
• Create club/event postcards flyers and/or maps.
• Work with the Area Director & Committee to send prayer e-mails and monthly updates.
• Send personal support mailings.
• Create and maintain area M-Site.
• Work with the Area Director & Committee to send thank-you letters to donors.
• Interact with area directors area staff area committee volunteer team leaders and leaders with area.

Administration

• Process and track donations.
• Maintain donor and leader databases ensuring that leader forms driver questionnaires and criminal background checks are up-to-date.
• Manage monthly expenses and budgets in Workday including area and staff expense reports.
• Accounting: pay bills submit bank account records/purchase card expenses and donations and make copies evaluate financial monthly status and update FDT each month.
• Update area donor database on a regular basis
• Enter club card data into kid database
• Update parent database
• Maintain newsletter recipient list
• Create and maintain banquet invitation list
• Update contacts in Salesforce
• Update e-mail distribution lists: club kids campaigners committee leaders and prayer partners.

Event Administration

• Coordinate area meetings including: Staff Meetings Leadership meetings and Committee meetings

Camp

• Track participation payments health forms and how much each kid has earned in fundraisers.
• Send letters to parents about camp sign-ups itineraries and health forms.
• Responsible for fundraiser marketing.
• Construct and distribute camp brochures.
• Communicate with camp regarding camp contracts R2 deposits A-forms housing request forms and 10-day call-ins

Banquet/Golf Marathon/Auction

• Create invitations banquet sponsor packet table host packet banquet program and donor cards.
• Track guest list table sponsors RSVP list and donations received from banquet.
• Coordinate with table hosts about their invitation lists.
• Mail invitations.
• Send thank you notes to banquet donors.
• Track table sponsors.

Training

• Provide training to area director staff Committee volunteer team leaders and leaders with various items processes and applications related to field administration.

Working Conditions:

• Office Environment.

Education:

• High school education or its equivalent.
• Associates degree preferred.
• Ongoing education encouraged.

Experience Required For The Job:

• Previous administrative assistant experience preferred.
• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (which includes Word Excel Outlook and PowerPoint).
• Working knowledge of Salesforce & Workday preferred.
• Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.
• Good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail oriented multi-tasking ability.
• Proven relational skills with both kids and adults.
• Initiative with developing processes/systems around events data organization and maintenance.
• Great customer service skills.