Facilities Assistant - Part time (Santiago, Chile)
Facilities Assistant - Part time (Santiago, Chile)
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Job Description
Job Overview:
Perform and coordinate a variety of tasks to support the company as part of the leadership of the office service team.
Summary of Responsibilities:
- Order office supplies for firm; perform associated administrative tasks including coding and assembling of invoice packages for accounting. Research costs and supplies for various office items and equipment. Solicit competitive bids.
- Ensure smooth and consistent operation of office services on a daily basis. Conduct daily/monthly/annual meetings in the office coordinate work and schedules. Providing all the necessary support for proper development of the activity.
- Trouble-shoot problems with office equipment and furniture. Place service calls to appropriate vendors for office equipment and office facilities. Communicate outages to staff.
- Printers management. Take monthly copier meter readings. Code and assemble copier invoices for accounting. Solicit copier meter readings from CA office services group.
- Serve as reception desk. Backup office assistants in all their functions.
- Suggest new processes or modification of old processes to improve Office Services efficiency.
- Coordinate internal staff moves and assist with minor furniture modifications and moves.
- Maintain central files and Records owning all associated responsibilities. Maintain the central files database deal with requests with off-site file storage store hard and electronic copies of all company/client contracts proposals and other communications assist with audits. Work with Finance in Records Management.
- Payments management to vendors having a good knowledge of the companys tools for invoice and payment management. Assist with managing invoice queries as raised by Accounts payable or in communication with vendors.
- Delivery and collection for IT equipment and mobiles. Management of inventories for mobile devices.
- All other duties as needed or assigned.
Qualifications (Minimum Required):
- High school diploma or GED.
- Fortrea may consider relevant and equivalent experience in lieu of educational requirements.
- Basic knowledge of proper office procedures and office etiquette.
Experience (Minimum Required):
- Minimum two years in office services at increasing levels of responsibility.
- Extremely organized with great attention to detail and follow-through.
- Effective communication skills.
- Basic mathematical and computer skills.
- Strong customer service skills.
- Ability to take direction.
- Ability to manage tasks and coordinate with co-workers to achieve desired results.
- Work well in a team environment.
Language Skills (Required):
- English: fluent speaking/writing/Reading
Physical Demands / Work Environment:
- Primarily a desk job with occasional requirements of physical work such as but not limited to moving boxes or furniture up to 50 lbs. delivering packages running errands etc.
- Position may require occasional overtime.
This is a part time role with working hours Monday-Friday 9:30am-2pm (may vary as needed to meet business needs). This role will work on site and the address for the business location is: Av. Apoquindo 4700 11thfloor of. 1101 Las Condes Santiago Chile
Learn more about our EEO & Accommodations request here.
Employment Type
Part-Time
