Executive Assistant to Vice Presidents

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar yourejoining a global team who cares not just about the work we do but also about each other. We are the makers problem solvers and future world builders who are creating stronger more sustainable communities. We dontjust talk about progress and innovation here we make it happen with our customers where we work and live. Together we are building a better world so we can all enjoy living in it.

As an Executive Assistant to Vice Presidents in Caterpillars Building Construction Products division you will provide day-to-day support and coordination activities for senior leaders. This position will be in Cary NC.

What You Will Be Doing:

• Assisting executive leaders by managing day-to-day global operational and administrative needs concerning tasks responsibilities prioritizations and delegations.

• Coordination and execution of all aspects of domestic and global travel including flights ground transportation hotel visas and other elements as required.

• Completing reconciling and submitting expense books.

• Maintaining calendars including the scheduling and rescheduling of meetings.

• The collection and consolidation of division wide efforts to have one view.

• Event coordination including meeting room reservations meals guest speakers and other logistics as needed.

• Creating employee meeting agendas and slides.

• Ordering and management of supplies customer and employee recognition items and tools necessary to perform our work.

Skills You Have:

• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.

• Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.

• Effective Communications: Understanding of effective communication concepts tools and techniques; ability to effectively transmit receive and accurately interpret ideas information and needs through the application of appropriate communication behaviors.

• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.

• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives projects groups or activities making effective judgments as to prioritizing and time allocation.

• Problem Solving: Knowledge of approaches tools techniques for recognizing anticipating and resolving organizational operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.

• Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Knowledge of office administration systems Microsoft Office Suite Concur Travel and Expense CIBT and UPS Campus Ship.

Top Candidates Will Also Have:

• Previous administrative human resource or customer service experience

• Experience coordinating multiple calendars for leaders

• Experience coordinating travel and submitting expense reports on behalf of leader(s)

Additional Information:

• This position requires the candidate to work onsite five days a week at the Cary NC office

• This position may require 10% travel

Summary Pay Range:

Compensation and benefits offered may vary depending on multiple individualized factors job level market locationjob-related knowledge skills individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility terms and guidelines. This is a summary list of benefits.

• Medical dental and vision benefits*

• Paid time off plan (Vacation Holidays Volunteer etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

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