Team Assistant
Team Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
If you are ambitious self-motivated hardworking and a team player and interested in growing your career with an International FMCG business please read through our job opportunity.
- Provide high-level administrative support to the Office of the CEO the Finance Leadership Team and the Arbeta Offices.
- Collaborate closely with ExCo EAs to ensure comprehensive support for all senior executives.
- Manage travel bookings itineraries and accommodation arrangements.
- Assist/facilitate large meetings for the Office of the CEO
- Prepare and process expense reports promptly and accurately.
- Act as a key liaison communicating professionally on behalf of directors internally and externally.
- Be the first point of contact for all key visitors to the Arbeta Offices.
- Organise and facilitate meetings both internally and externally when required by your key stakeholders.
- Provide dedicated administration support to the Group Health and Safety Lead in relation to all H&S Communications Safety Standards Policy updates and Stop alerts as well as the translations of said documents.
- Be the first point of contact for any facility related issues at the Arbeta Offices liaising with Middleton HSE and Middleton HR where appropriate.
- Oversee day-to-day facilities management ensuring a smooth and organised office environment.
- Ensuring that the required First Aid and Fire Marshalls are in place (and fully trained) at the Arbeta Offices.
- Manage the Arbeta Car Parking raffle twice a year.
- Ensure that the Arbeta Offices are fully stocked with supplies for our Colleagues.
- Raise and manage any Purchase Orders for all Directors in relation to all matters.
- Process Directors Expenses reconcile credit card statements and manage reimbursements.
- Manage and maintain the Arbeta SharePoint folder.
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Employment Type
Full-Time
