Bookkeeper

DUTIES AND RESPONSIBILITIES: Bookkeeper is responsible for identifying and recording all ACH payments for all companies associated with Broome-Chenango-Tioga Chapter NYSARC Inc. and ensuring purchasing policies and procedures are followed. The Bookkeeper is also responsible for processing general journal entries relating to banking transactions. Specific duties and responsibilities include but are not limited to:

I. JOB KNOWLEDGE

• Identify and process invoices for ACH payments on a bi-weekly basis or as needed.
• Ensure all appropriate documentation is attached to invoices.
• Ensure all required approvals are obtained prior to payment processing.
• Manage and audit all agency credit cards including adding/removing cardholders.
• Assist ISS Housing Supports with requests and budgets.
• Complete the annual 1099 filing and keep vendor records up to date
• Check vendors against Medicaids vendor exclusion list
• Manage sales tax exemptions and refund applications.
• Process general journal entries for bank transactions reconciliations and Rep Payee finances
• Conduct audits of Rep Payee finances in tandem with Residential Financial Coordinator
• Provide additional support as needed to other business office staff.
• Other Duties as assigned.

II. TEAMWORK

• Encourage and maintain a positive working relationship with all departments in the agency parents staff individuals receiving services and community partners.
• Communicate all health safety program concerns sensitive situations and incidents to supervisor including those involving individuals receiving services.
• Attend and participate in all required and/or requested departmental or agency meetings.

III. DOCUMENTATION

• Complete required documentation in conformance with rules regulations policies and procedures and billing practices.
• Perform documentation reviews to ensure records are maintained in conformance with rules regulations policies procedures and billing practices.

IV. COMPLIANCE & ACCOUNTABILITY

• Identify and report any untoward incidents.
• Identify report and/or correct all safety hazards that include physical plant and/or work practices concerns and assist with investigating all work-related accidents as requested.
• Participate in any investigations as required.
• Comply with all State and Federal regulations along with agency policies and practices.

V. TRAINING & DEVELOPMENT

• Obtain and maintain any required training certifications for the position or as deemed required by the Agency and/or State and Federal regulations.
• Attend all required training staff development programs and committees and/or staff meetings as required by the agency and/or State and Federal regulations.

SPECIFIC REQUIREMENTS:

• Must possess excellent math analytical organizational computer and 10 key calculator skills and knowledge of spreadsheet and general ledger applications.
• Possess good interpersonal written oral and communication abilities and effective time management/organizational skills.
• Able to work scheduled hours that may include weekend and/or holiday timeframes and maintain an acceptable work attendance as defined in the agencys personnel policy manual.
• Be computer literate with knowledge in agency operating systems and applicable software required for department needs.
• Demonstrate sound judgment in normal work and emergency situations.
• Must physically be able to sit for long periods of time perform required certifications lift twenty-five (25) pounds and deal with a variety of people on various issues.
• A valid drivers license and good driving record approvable by the Agencys insurance carrier.