Facilities Administrative & Compliance Specialist

Edwards, CO - USA

Monthly Salary: Not Disclosed

Posted on: 18-09-2025

Vacancies: 1 Vacancy

Job Summary

Vail Health has become the worlds most advanced mountain healthcare system. Vail Health consists of an updated 520000-square-foot 56-bed hospital. This state-of-the-art facility provides exceptional care to all of our patients with the most beautiful views in the area located centrally in Vail. Learn more about Vail Health here.

About the opportunity:

The Facilities Admin & Compliance Specialists primary function is to offer administrative support to the Facilities & Life Safety Manager and support with compliance task administration and execution. Duties include supporting contract management facility maintenance scheduling compliance tracking and workflow optimization. This role plays a critical part in ensuring facilities operate safely and efficiently with clear metrics forecasting and documentation and collaborates with several organizational teams including facilities life safety sustainability compliance and project management.

What you will do:

Assists with contract submission related to all Facilities Projects and Sustainability functions and collaborate with contract management team on contract expirations and renewals.
Coordinates and schedules compliance and maintenance related tasks and deficiency repair work. Works with both internal and external contractors to Schedule work performed.
Assists in monitoring and tracking timelines for compliance and repair tasking while working closely with Life Safety Manager Facilities Leads Supervisors and Manager to coordinate coverage for contractor and compliance activities
Assists with Fire Drill completion and educational activities relating to Life Safety in organizational facilities. Supports with department communications preparation and awareness on prior to compliance or maintenance activities as needed.
Helps develop optimize and review metrics on Facilities Work order system including tracking of incomplete work compliance issues adding in assets or other building tasking and system enhancements.
Maintains documentation workflows including scanning and digital conversion of historical data saving reports in appropriate file structures and maintain standard operating procedures for departmental tasking. Supports Facilities & Life Safety Manager with invoicing as well as any other administrative or reporting tasks as needed.
Other duties as assigned
Role models the principles of a Just Culture and Organizational Values.
Must be HIPAA compliant

This description is not intended and should not be construed to be an exhaustive list of all responsibilities skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

What you will need:

Experience:

2 years of experience in healthcare facilities scheduling compliance maintenance or contract coordination preferred.
Experience in assisting with the creation maintaining and revising of Standard Operating Procedures preferred.
Proficient computer skills including Microsoft Office and effective oral and written communication skills.

License(s) and Certification(s):

Valid Drivers License and ability to pass Vail Healths Department of Motor Vehicle Report criteria required.

Education:

Must have working knowledge of the English language including reading writing and speaking English.

Benefits at Vail Health (Full and Part Time) Include:

Competitive Wages & Family Benefits:
- Competitive wages
- Parental leave (4 weeks paid)
- Housing programs
- Childcare reimbursement
Comprehensive Health Benefits:
- Medical
- Dental
- Vision
Educational Programs:
- Tuition Assistance
- Existing Student Loan Repayment
- Specialty Certification Reimbursement
- Annual Supplemental Educational Funds
Paid Time Off:
- Up to five weeks in your first year of employment and continues to grow each year.
Retirement & Supplemental Insurance:
- 403(b) Retirement plan with immediate matching
- Life insurance
- Short and long-term disability
Recreation Benefits Wellness & More:
- Up to $1000 annual wellbeing reimbursement
- Recreation discounts
- Pet insurance

Pay is based upon relevant education and experience per hour.

Hourly Pay:

$25.98$35.84 USD

Required Experience:

Unclear Seniority

About the opportunity:

What you will do:

Assists with contract submission related to all Facilities Projects and Sustainability functions and collaborate with contract management team on contract expirations and renewals.
Coordinates and schedules compliance and maintenance related tasks and deficiency repair work. Works with both internal and external contractors to Schedule work performed.
Assists in monitoring and tracking timelines for compliance and repair tasking while working closely with Life Safety Manager Facilities Leads Supervisors and Manager to coordinate coverage for contractor and compliance activities
Assists with Fire Drill completion and educational activities relating to Life Safety in organizational facilities. Supports with department communications preparation and awareness on prior to compliance or maintenance activities as needed.
Helps develop optimize and review metrics on Facilities Work order system including tracking of incomplete work compliance issues adding in assets or other building tasking and system enhancements.
Maintains documentation workflows including scanning and digital conversion of historical data saving reports in appropriate file structures and maintain standard operating procedures for departmental tasking. Supports Facilities & Life Safety Manager with invoicing as well as any other administrative or reporting tasks as needed.
Other duties as assigned
Role models the principles of a Just Culture and Organizational Values.
Must be HIPAA compliant

What you will need:

Experience:

2 years of experience in healthcare facilities scheduling compliance maintenance or contract coordination preferred.
Experience in assisting with the creation maintaining and revising of Standard Operating Procedures preferred.
Proficient computer skills including Microsoft Office and effective oral and written communication skills.

License(s) and Certification(s):

Valid Drivers License and ability to pass Vail Healths Department of Motor Vehicle Report criteria required.

Education:

Must have working knowledge of the English language including reading writing and speaking English.

Benefits at Vail Health (Full and Part Time) Include:

Competitive Wages & Family Benefits:
- Competitive wages
- Parental leave (4 weeks paid)
- Housing programs
- Childcare reimbursement
Comprehensive Health Benefits:
- Medical
- Dental
- Vision
Educational Programs:
- Tuition Assistance
- Existing Student Loan Repayment
- Specialty Certification Reimbursement
- Annual Supplemental Educational Funds
Paid Time Off:
- Up to five weeks in your first year of employment and continues to grow each year.
Retirement & Supplemental Insurance:
- 403(b) Retirement plan with immediate matching
- Life insurance
- Short and long-term disability
Recreation Benefits Wellness & More:
- Up to $1000 annual wellbeing reimbursement
- Recreation discounts
- Pet insurance

Pay is based upon relevant education and experience per hour.

Hourly Pay:

$25.98$35.84 USD

Required Experience:

Unclear Seniority

Key Skills

Employee Evaluation
Facilities Maintenance
Maximo
Facilities Management
HVAC
Mechanical Knowledge
CMMS
Maintenance Management
OSHA
Maintenance
Cordova
Supervising Experience

Apply Now

About Company

Vail Health Hospital

Vail Health at 180 South Frontage Road West provides 24/7 hospital, onsite heli-pad, urgent-emergent care, orthopaedics, cardiology, physical therapy, endocrinology, internal medicine, cancer care, childbirth, surgery and plastics.

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