Program Coordinator-Professional Mariner Training Center

(ON-CAMPUS - in-person position)

THE COLLEGE -About Orange Coast College

Orange Coast College (OCC) engages in a wide range of collaborative efforts aimed at fostering a culture of educational excellence and inclusivity. With a commitment to providing high-quality academic programs and student-centered support services OCC creates an environment where all students can thrive. As a diverse and globally-minded institution the college takes pride in initiatives that empower student communities by promoting cultural synergy across departments including the Office of Student Equity the Global Engagement Center and the Multicultural Center.

OCC is a recognized leader in preparing students for transfer to four-year institutions and holds the prestigious designations of both a Hispanic-Serving Institution (HSI) and an Asian American Native American and Pacific Islander Serving Institution (AANAPISI). The college also boasts state-of-the-art facilities and is the first community college in Southern California to offer on-campus residential housing with over 300 apartment units further enhancing the student experience.

Orange Coast College Employee-Student Demographic Information

Direct Link:Employee / Student Profile Comparison Dashboard

D.E.I.A. - Diversity Equity Inclusion Accessibility and Anti-Racism
The Coast Community College District (Orange Coast College Golden West College and Coastline) continues to strengthen our efforts around diversity equity inclusion access and anti-racism. Orange Coast College is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable diverse inclusive and accessible. We have a strong focus and importance on D.E.I.A. and Anti-Racism (Diversity Equity Inclusion Accessibility) and will be actively listening assessing and evaluating this throughout each stage of the application recruitment and interview process.

• Orange Coast College - Diversity Equity Inclusion and Accessibility Page
• Orange Coast College - Diversity Equity Inclusion & Accessibility Plan (DEIA)

Ideal candidates for this position share OCCs devotion to educating and improving the lives of our representative students employees and community populations. We currently enroll 17102 students the majority of whom are from racially minoritized populations: 36% of OCCs students are Latinx 2% are African-American 25% are Asian less than 1% are Native American 29% are White and 5% are multiracial.

• Coordinates and participates in day-to-day student services operations for designated USCG-approved courses community education contract education and credit programs and activities. Arrange adequate staffing. Monitors and adjusts staffing assignments and prioritizes services to ensure student needs are met in accordance with program goals.
• Provides technical direction and information on issues pertaining to interpretation of policies and procedures. Develops efficient and thorough processes for the implementation of Professional Mariner Training Center (PMTC) programs.
• Coordinates the administrative responsibilities of the Professional Mariner Training Center operations on a day-to-day basis. Monitors projects budgets and business transactions and expenses.
• Oversees and coordinates not-for-credit student enrollment processes. Coordinates and participates in customer service technical work collecting and processing of registration eligibility and other program forms applications and documents.
• Communicates expectations and provides guidance to other staff as well as PMTC facility users. Provides work direction for assigned temporary staff and student workers to ensure student needs are met. Serves as a team leader to oversee work of assigned temporary staff.
• Creates and publishes course catalogs bulletins flyers email newsletters certificates and awards.
• Develops program marketing to recruit students including community outreach maintenance of the Waterfront Campus website and various social media platforms to attract participation in for-credit and not-for-credit maritime programs. Represents the college by networking with other colleges universities and partners.
• Serves as the point person for event planning and facilitation. Participates in planning and conducting recruiting and outreach events that may include funding and in-kind resource development activities. Follows up with arranging and facilitating tours and special presentations in conjunction with evening and weekend events. Assists the academic administrator with organizing and conducting fundraising events and activities.
• Communicate with the academic administrator on a regular basis regarding student concerns not-for-credit program progress and all safety matters.
• Monitors enrollment and ensures class schedules are up-to-date and that the class curriculum is implemented based on proposed classes for not-for-credit classes. Facilitates arrangements and technologies for on-and-offsite classrooms and training sites to support for-credit and not-for-credit instruction. Establishes and maintains the master calendar for all classes and events at the PMTC including the coordination of the classrooms and other facility/shared resources for academic programs.
• Provides information for and first-level advising to students requesting information applying and currently enrolled in for-credit and not-for-credit maritime programs. Refers to more advanced requests to academic faculty or other departments as appropriate.
• Coordinates and assists with staff training related to USCG-approved courses community education and contract education at the PMTC including safety program policies and procedures.
• Supports the preparation and maintenance of course outlines course framework exams instructor material and other required documentation for USCG-approved courses in the forcredit and not-for-credit maritime programs. Reviews and works with instructors on program content for new and established classes as appropriate.
• Serves as a for-credit and not-for-credit program resource to provide administrative support to projects resolve problems and provide support and facilitate solutions for faculty administrators and staff.
• Prepares grant proposals in support of PMTC programs and classes.
• Ensures USCG-approved courses are in compliance with USCG National Maritime Center and Code of Federal Regulations requirements. Assists the academic administrator (Director Waterfront Campus) during USCG course audits to organize and present documents and follow up with modification requirements.
• Participates in the preparation of requests related to developing budget proposals. Monitors and maintains budgets in accordance with District policies and procedures. Coordinates Program Review and ARR requests for the PMTC administrative unit.
• Submits data on behalf of the maritime programs to national credentialing entities (National Maritime Center) for student academic progress and assists students with the application process for USCG credentialing.
• Maintains up-to-date files of provider contracts agreements and data requirements. Works with Risk Services and other District divisions in the preparation of vendor and/or temporary employment contracts to meet the needs of the program.
• Organizes and maintains records and statistical data necessary for research and program development and evaluation and reports to funding and grantor agencies.
• Recommend the purchase of equipment and supplies and coordinate repair of lab equipment to assure program quality.
• Performs other related duties as assigned that support the objective of the position.
• Required to abide by all District policies and procedures including Board Policy 3050 Code of Professional Ethics.

Knowledge and Skills

• The position requires a working knowledge of maritime program goals objectives procedures and regulations.
• Requires a working knowledge of budgetary methods procedures and techniques of cost analysis and reporting.
• Requires a working knowledge of the policies and procedures associated with the assigned programs licensing and certification processes for faculty staff and students.
• Requires knowledge of grant-funded programs and administrative processes related to grants and foundation support.
• Requires working knowledge of goal setting organization and time management.
• Requires a working knowledge of administrative services and programs for developing retaining and engaging students.
• Requires well-developed human relations skills to convey technical concepts to others to deal with sensitive and confidential information to give instructions and training and to facilitate training and discussions in individual and small group settings and to interact with a wide variety of groups and individuals inside and outside the organization.
• Requires sufficient human relations skills to convey technical concepts to students exercise patience and make presentations to outside agencies.
• Requires skill in writing professional communications reports and materials.
• Requires sufficient language and writing skills to prepare reports and correspondence
• Requires working knowledge of common office productivity software such as databases word processing spreadsheets and presentation graphics.
• Requires math skills sufficient to maintain financial and statistical records.
• Requires the ability to demonstrate sensitivity to a diverse population of individuals.
• Performs other related duties as assigned that support the objective of the position.
• Required to abide by all District policies and procedures including Board Policy 3050 Code of Professional Ethics.

• Requires the ability to perform the essential responsibilities and functions of the position.
• Requires the ability to learn District and college policies and procedures as well as those associated with grant programs advising student services and leadership.
• Requires the ability to coordinate programs and activities that require identifying outcomes and sequencing steps from design to implementation and evaluation.
• Requires the ability to provide training and work direction.
• Requires the ability to develop and maintain complex budgets.
• Requires the ability to analyze situations accurately and adopt an effective course of action.
• Requires the ability to meet schedules and timelines.
• Requires the ability to read interpret apply and explain rules regulations policies and procedures.
• Requires the ability to compile and verify data and prepare statistical reports.
• Requires the ability to learn and apply applicable federal state and local laws regulations policies and procedures.
• Requires the ability to promote program services activities and events.
• Requires the ability to use a computer and common office productivity software conduct internet research enter organize and extract data relating to program and activity performance and produce outcome-based reports.
• Requires the ability to interact productively with a wide range of students of varying abilities and backgrounds including economic social and cultural diversity.
• Requires the ability to exercise a positive attitude patience empathy compassion and good judgment when dealing with others.
• Requires the ability to establish effective work relationships with other student service departments and academic areas.

• The general physical demands working conditions and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
• Essential functions will vary by position.
• As defined by Title I of the Americans with Disabilities Act (ADA) and Californias Fair Employment and Housing Act (FEHA) the District shall engage in a timely good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and provide reasonable accommodations for employees or employment applicants who because of their disability are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

• The position typically requires a Bachelors degree in Communications Business Education or a related discipline;
• Or typically an Associates degree in Communications Business Education or related discipline and two years of experience in a student program/services environment.

• Orany combination of education and experience which would provide the required equivalent qualifications for the position.

  • Three years of experience with an adult student population is preferred.

AND

• Evidence of demonstrated sensitivity to and understanding of the diverse academic socioeconomic cultural disability geographic gender gender identity and ethnic backgrounds of community college students. (California Code of Regulations Title 5 53022; Education Code Section 87360; Coast Community College District EEO Plan)

• Requires a valid drivers license.
• Valid First Aid/CPR Certification
• Preferred Credential - USCG Merchant Mariner Credential
• Preferred Certification - USCG Master Limited (25/50/100 GRT) Endorsement or greater

• Work is performed indoors where minimal safety considerations exist.

• Note: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA at this time.

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies procedures and Title IX. (Reference: BP/AP 5910)
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students staff administrators and faculty thrive. Individuals interested in advancing the Districts strategic diversity goals are strongly encouraged to apply.

TheSELECTED CANDIDATEisrequired to complete the following before employment:

• Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
• Have fingerprints taken by a Live Scan computer at the candidates expense. (Clearance must be received before the first day of employment)
• Present original documents for proof of eligibility to work in the United States.
• Participate in a new hire onboarding appointment with an Employment Services Representative.

• A complete Coast Community College DistrictOnline Employment Application.
• Responses toSupplemental Questions(please provide clear and detailed responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume put see resume or N/A or leave blank).
• ACover Letterhighlighting your experiences relevant to this position and addressing the minimum and essential qualificationsincluding yourdemonstrated evidence of D.E.I.A. (Diversity Equity Inclusion Accessibility). (PDF recommended).
• ACurrent Resumeof professional experience and educational background. (PDF recommended).

Apply online at deadline to apply isOctober 10 2025.Application materials must be electronically submitted online at be considered for employment.Incomplete applications application materials submitted by mail and documents not requested in the job announcement will not be considered. Please note thatthe district does not return materials submitted in the application process (copies of original supporting documents are acceptable).

Reasonable Accommodations

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or email at.

Selection Procedure

• All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.

• Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview.
• If any travel is required for an applicant to participate in person during the interview process this will be done soat the candidates own expense.