Construction Project Coordinator

Wausau, WI - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Description

JOB TITLE: Project Coordinator

OBJECTIVE: Are you a highly organized detail-driven multitasker who thrives in fast-paced environments Were seeking a Project Coordinator who will be the vital link between our project teams and the successful delivery of construction this role youll draft and manage contracts and change orders oversee project billing coordinate building openings and closings and keep every detail on track all while growing your career in an exciting hands-on position. If you excel at keeping projects moving and communicating with purpose this is the perfect opportunity to elevate your skills and make a real impact!

ESSENTIAL FUNCTIONS

Financial Monitoring & Administration 35%

Track and review project expenses verifying invoices against budget allocations and identifying any discrepancies
Ensure seamless project billing by validating invoice details initiating payment requests and maintaining accurate financial records
Collaborate with project and accounting teams to ensure timely payment processing and adherence to financial protocols

Coordination & Communication 30%

Work closely with Project Resource Specialists Project Managers Site Superintendents city officials contractors and other stakeholders
Address field billing and compliance inquiries and resolve issues promptly or escalate when necessary
Facilitate building openings inspections quality control and handover processes

Project Documentation & Compliance 20%

Draft review and manage construction contracts change orders and related documents
Maintain organized accurate records by managing and archiving all project documents for accessibility and audit readiness
Track compliance milestones and regulatory deadlines

Data Management & Process Improvement 15%

Maintain accurate project data entry updates and reports in project management systems
Conduct research and analyze project metrics to support continuous improvements in project operations
Collaborate with team members to standardize documentation and reporting practices.
Coordinate construction warranty processes by managing documentation communication and follow-up on warranty-related issues.

Requirements

Education and Experience Required:

High school diploma or GED equivalent
Valid drivers license with reliable transportation to and from work
Proficient in Microsoft Office Suite (Excel Word Outlook)
Working knowledge of Windows 11 Business operating system
Excellent written and verbal communication skills with strong interpersonal abilities to maintain professional relationships
Strong analytical and problem-solving skills
Effective time management with the ability to meet deadlines
Exceptional documentation management skills
Strong attention to detail and organizational skills
Ability to prioritize tasks and adapt to changing project and department needs
Self-motivated dependable and productive
Ability to work independently and collaboratively within a team

Preferred:

Experience in the construction industry processes and procedures
Associates degree or higher in construction business or related fields
Experience with .pdf editing software; familiarity with accounting or project management software such as Sage Construction Management.

Skills & Competencies Breakdown

Strong Organizational Skills (30%)

Efficiently manage multiple priorities track deadlines and maintain project documentation with precision to ensure smooth workflows and project success.

Microsoft Excel Proficiency (10%)

Proficient in Microsoft Excel for maintaining project records tracking expenses and producing accurate reports.

Heavy Data Entry & Accuracy (30%)

Handle large volumes of data entry with exceptional accuracy ensuring project records invoices and schedules are current and error-free.

Keen Attention to Detail (30%)

Maintain a sharp eye for detail when reviewing contracts change orders inspection documents and financial records to prevent errors and maintain compliance.

Physical Requirements

Ability to lift and carry up to 40 lbs.
Must be able to remain in a stationary position for over 50% of the time
Clear speaking and adequate hearing sufficient to communicate effectively in person and via telephone

Special Requirements

Ability to work 40 hours per week during normal business hours (Monday Friday 8:00AM to 5:00PM)
Site visits and occasional travel required

Work Environment

This position requires the ability to work 40 hours per week during normal business hours: Monday Friday 8:00 AM 5:00 PM. Site visits and occasional travel may be required with this position. The majority of this position is in a professional office setting working with project teams and all levels of Company personnel

Other Duties: This job description is not intended to be all-inclusive. Duties responsibilities and activities may change or be assigned at any time with or without notice.

Required Experience:

DescriptionJOB TITLE: Project CoordinatorOBJECTIVE: Are you a highly organized detail-driven multitasker who thrives in fast-paced environments Were seeking a Project Coordinator who will be the vital link between our project teams and the successful delivery of construction this role youll draft a...