Payroll Specialist Tax and Accounting

The Payroll Tax & Accounting Specialist ensures compliance with federal state and local payroll tax regulations for 18000 associates across all 50 states. This role plays a critical part in maintaining accurate payroll tax reporting supporting audits and reconciliations and driving system and process improvements. The specialist works closely with payroll operations tax agencies and vendors to ensure timely and compliant payroll tax practices.

Key Responsibilities:

Payroll Tax Compliance & Reporting

• Develop and maintain comprehensive reports and processes to ensure compliance with company policies and federal state and local regulations.

• Ensure accurate and timely filing of payroll taxes across all jurisdictions.

• Reconcile payroll tax accounts and resolve discrepancies.

• Maintain compliance with multi-state tax regulations including unemployment and withholding taxes.

• Monitor tax law changes and implement necessary updates in payroll systems.

• Collaborate with external tax agencies and vendors to resolve tax-related issues.

Payroll Audit & Reconciliation

• Conduct regular audits to identify and correct payroll discrepancies.

• Ensure payroll processes align with company policies and regulatory requirements.

• Assist with internal and external payroll audits including documentation preparation.

• Reconcile payroll registers tax filings and general ledger accounts.

• Support year-end payroll tax processes including W-2 and 1099 reporting.

System & Process Optimization

• Identify opportunities for process improvements to enhance accuracy and efficiency.

• Assist in system implementations and upgrades related to payroll tax functions.

• Develop and maintain payroll tax Standard Operating Procedures (SOPs).

• Provide recommendations for automation and technological enhancements.

Qualifications:

Required:

• Minimum 3-years experience in payroll or payroll tax

• Proficiency in Microsoft Excel (e.g. pivot tables VLOOKUP).

• Excellent written and verbal communication skills.

• Discretion and professionalism in handling confidential data.

• Excellent analytical problem-solving and organizational skills.

Preferred:

• Bachelors degree in accounting finance or related field

• FPC or CPP certification.

• Experience with multi-state payroll operations and payroll taxes.

• Knowledge of federal state and local payroll tax regulations.

• Experience with payroll systems (e.g. Workday ADP or similar platforms).

Competencies:

• Manage Work: Recognizes critical vs. non-critical tasks and adjusts workflow accordingly.

• Initiate Action: Takes proactive steps and implements solutions without being prompted.

• Communicate Effectively: Expresses ideas with clarity and conciseness.

• Continuous Improvement: Continuously seeks and test new ideas to improve payroll processes.

Special Requirements:

• Willing to work all Mondays including to work weekends and evenings as needed. Incumbents must be able to work under time constraints to ensure deadlines are be able to prioritize take initiative and manage multiple tasks simultaneously.