Digital Transformation and Delivery Contracts and Procurement Support Officer

Starting salary:27519 pro rata per year
Contract type:Permanent
Grade:2
Location:Longmore House Edinburgh
Working Hours:Monday - Friday 35 hours per week
Interviews:To be held in person at Longmore House Edinburgh week commencing 27 October 2025

In this pivotal role youll be at the heart of our Digital Transformation and Delivery (DT&D) department ensuring seamless operations and compliance across budgeting sourcing contract management and more. If youre passionate about digital innovation and have a knack for administrative excellence we want you on our team to help drive our mission forward.

For more information about the post and information about the team please access the full job descriptionfor this post. Please note that if you dont have Office 365 installed on your device this can be opened using your browser.

Benefits of joining us at Historic Environment Scotland

• Enrolment onto a Civil Service Pension scheme 28% employer contribution
• 25 days annual leave pro-rata (increasing to 30 days after 3 years) 11.5 public holidays
• Reimbursement for relevant professional subscriptions
• Support for further education and personal development
• Study leave for work related courses
• Flexible working hours (where appropriate)
• Free entry to all of our properties (with up to three guests)
• Free entry to English Heritage Manx and Cadw properties

Key Responsibilities of this role

• Independently create manageandmaintain supplier details on DT&D systems and through direct communication (e.g. create contact details addtofinancesystem resolve straightforward issues).
• Provide comprehensiveadministrativesupport for DT&D supplier managementcollaborating with managersacrossITto ensure seamless operations.
• Proactively support DT&D managers in fulfillingsupplierand contract activities.
• Maintainanup-to-date andaccuraterecordof HES licensing including recording agreements end dates and renewals. Identify and flag potential licensing breachesandsupport licence audits and inventory checks.
• Provide strategic administrativesupport for purchasing procurement and tendering processes for DT&D goods and the preparation and managementofdocumentation and apply standard templates to ensure consistency and compliance.
• Maintain precise records of DT&D hardware and software assets on the ServiceNow Configuration Management Database (CMDB). Generate reports as required by DTMO managers for stock and recycling.
• Oversee the delivery and secure storage of assets in appropriate storerooms.
• Communication with supplier contacts including account managers and supplier administrative contacts.
• Daily interaction with colleagues at all levels across the DTMO team DT&D department and the wider organisation.
• Work within specific timeframes to ensure contract milestones are monitored and maintained.
• Look ahead and adjust priorities as the landscape and horizon change.

Key requirements of the role:

In order for you to be successful in this post we will be looking for you to submit a cover letter which addresses how you can meet each of the essential and desirable criteria (in up to 1200 words) using examples of where you have demonstrated these criteria previously. Please ensure that you provide real life examples for each of the criteria to be considered for this post. You can use examples of how you have met this criteria from your work life home life education or volunteer experience.Please read our CV and Cover Letter Guidancefirst before completing as you will only be eligible for selection if you use examples of how you meet the essential and desirable criteria.

Essential:

• Previous experience in an administrative support role.
• Proficient in the use of Microsoft Office 365 tools specifically Word Excel Outlook PowerPoint and SharePoint.
• Experience using a service management system (e.g. ServiceNow or similar).
• Experience using financial/procurement management systems (e.g. Oracle Fusion).
• Familiarity with new and emerging AI tools.

Find out more aboutdesirableskills and experience in our full job description.

We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds regardless of age race gender or gender identity religious beliefs marital status sexual orientation disability or support of our Gaelic Language Plan we welcome applications from Gaelic speakers.

We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format please reach out to us via email ator call our Head Office at 0 and speak to a member of our People Team.

Please note that at this time we are unfortunately unable to provide sponsorship as part of the recruitment process therefore you must have current right to work in the UK to be considered for a post.

To submit your application online please read our How to Apply followed by Apply Now button to begin your application.