Child Protection Information Management System (CPIMS) Officer

Child Safeguarding:

The responsibilities of this post may require the post holder to haveregular contact with children and young the overseas context allposts are considered to be level 3.

As part of these responsibilities the post holder will support the establishment of child safeguarding systems promote a culture of keeping children safe and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis. The post holder should report and respond to interventions as determined by position related responsibilities identified in the Child Safeguarding Policy.

ROLE PURPOSE:

The candidate will provide statistical analysis and other information to support management decision making within the Child Protection for the Reaching out of school (ROOSC) Project in Kaduna state.The CPIMS Officer will assist in the setting up and implementation of the information management system as part of case management responses for children vulnerable to abuse exploitation neglect and violence.

The candidate will ensure an up to date and quality data on both programme performance and quality delivery while maintaining high professional standards of all our Child Protection Programmes.

SCOPE OF ROLE:

• To ensure all information collected from the field sites as part of case management responses for children harmed or at risk of being harmed are safely and accurately filed and stored.
• To support case workers in managing their caseload by extracting individual caseload information.
• To ensure that all data protection protocols are observed while managing information collected.
• To uphold the SCI Child Safeguarding Policy and the Prevention of Sexual of Sexual Exploitation and Abuse within the workplace and communities of intervention.

Reports directly to:Child Protection Coordinator

Staff directly reporting to this post:Child Protection Case Worker

KEY AREAS OF ACCOUNTABILITY:

Information Management - Child Protection Program

Technical Quality

• To ensure data of all cases enrolled in case management are correctly entered into the IA CPIMS database and provide data and information in response to requests from internal and external parties on a timely manner.
• Support the CP team by generating a list of cases due for follow up on a weekly basis and monitor this against the number of cases followed up monthly.
• To provide statistics information and reports to show progress and trends and in liaison with the child protection officers and present a monthly analysis to Child protection staff.
• To conduct regular data quality checks to ensure information collected as part of documentation and monitoring is accurate reliable complete precise timely and has high integrity.
• Provide feedback to the case management supervisors on the case management process and strengthen the capacity of case workers to complete forms accurately through one-to-one and group mentoring and review sessions
• To maintain confidentiality privacy in the management of cases and observe data protection and confidentiality protocols while managing data. This includes and is not limited to the informed consent or use of data and privacy but to all information sharing in the CPIMS.
• To handle and respond to programmatic data request from Child Protection project team aptly on case management.
• Supervise the coding for all cases registered in the various field sites.

Coordination & Representation

• Effectively communicate with child protection caseworkers Officers and the Coordinator to provide necessary information concerning reporting.
• Regularly attend case management meetings at field level.
• Attend the inter-agency CPIMS meetings

Grant Monitoring and Reporting

• Provide input for weekly and staff activity reports.
• Monitor and report trends in case management to CP Coordinator monthly.

Accountability functions

• Actively seek complaints and provide feedback through engagement with the Community workers and beneficiaries at the community including through informal and focus group discussions and exit interviews
• Maintain an updated complaints and feedback database at the community including tracking progress on actions from the complaints received and actions identified to mitigate the identified issues.

Other

• To carry out any other reasonable duties and responsibilities within the overall function of Case management as and when requested by the supervisor.
• To be proactive in developing actions that will improve the activities they engage in while in the camps

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions managing resources efficiently achieving and role modelling Save the Children values
• Holds the team accountable to deliver on their responsibilities giving them the freedom to deliver in the best way they see fit providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves (and their team) takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children engages and motivates others
• Future orientated thinks strategically

Collaboration:

• Builds and maintains effective relationships with their team colleagues members and external partners and supporters
• Values diversity sees it as a source of competitive strength
• Approachable good listener easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity

Honest encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• Bachelors degree in information management computer science social sciences or its equivalent or Diploma in Information Management with a minimum of three (3) years work experience in child protection sector
• Knowledge of child protection in emergencies case management child rights and protection issues
• Strong self-starter able to take initiative and adapt to changing circumstances and priorities
• Positive attitude towards community work with emphasis on the ability to learn from communities and support participatory innovative approaches to problem solving
• Excellent communication skills and a willingness to be respectful kind sensitive and empathise with all children and their carers
• Fluent in written and spoken English and Hausa will be an added advantage
• Good report writing skills
• Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions
• Commitment to Save the Childrens Child Protection Policy.

DESIRABLE QUALIFICATIONS

• Previous experience in working with IA CPIMS is an added advantage.
• Good understanding of Monitoring Evaluation Accountability and Learning concepts in programme context
• Understanding of the dynamics of the refugees is essential
• Experience of working with refugee and host communities in a Somali context and other agencies that support Child Protection and education.

WORKING CONTACTS:

External:The job holder is required to have regular contact with other similar organizations education institutions children community and government departments.

Internal:The job requires the job holder to have direct relationship with all staff and management at all levels in ensuring the organizational policies and procedures are adhered to and complied with.