Finance Support Administrator - Sales

Main purpose of job:

We are seeking an experienced Finance Support Administrator to oversee the sales ledger across The James Hutton Group. The successful individual will ensure that sales invoices are raised and sent promptly and in an efficient manner. The role will also involve sending statements and following up with customers and colleagues to ensure that any aged debt is recovered in a timely manner. You will be fully supported by the Finance Support Team Leader and the Financial Accountant.

Experience of accounts receivable would be essential in this role although training and support will be available to an individual looking to develop their skills and knowledge further. Attention to detail and an inquisitive outlook is also key in this position along with the ability to work with a range of colleagues across the Institute. The role will have a focus on improving processes and seeking out efficiencies both within the Finance Department and for the wider organisation especially with the introduction of a new finance system planned during the next 18 months.

As part of the finance support team you will also get involved in covering for colleagues with involvement in the purchase and treasury functions. Assistance to achieve professional qualifications will be considered along with the option of hybrid working and/or flexible working. This role offers a great work life balance as well as the opportunity to be involved in this unique and ground-breaking organisation.

Main duties of postholder:

• Set up new client accounts including obtaining credit limits
• Maintaining customer database and updating where necessary
• Raise sales ledger invoices and issue to clients/colleagues
• Post invoices to sales ledger and file supporting information
• Ensure timely collection of money from clients by telephone email and issuing of statements / letters
• Liaising with individuals in other departments and out with the organisation when issues arise with outstanding invoices
• Reporting on aged debt analysis
• Provide cover to other members of the Finance Support Team and support tasks as advised by the Finance Support Team Leader and Financial Accountant
• Ad hoc duties related to the role

PERSON SPECIFICATION

Essential

Desirable

Attainments:

Education / qualifications

Good high school qualifications in Mathematics and English

Accounting certificate or qualification

Experience:

Background working in Sales Ledger

Good base understanding of finance adopts a methodical logical approach to tasks.

Not for profit sector

Skills:

Excel and other Microsoft office Office applications to a good standard

Effective verbal and written communication.

Team working

Proactive and able to work on own initiative with minimal supervision

A good eyeExcellent attention to for detail

Strong organizational organisational skills

What we offer:

• Employee Assistance Programme (EAP) - A confidential service available to support employees and their families with work or personal problems. Providing access to professional counsellors psychologists and work-life consultants available to help and support individuals in tackling all types of problems.
• Annual Leave Generous entitlement up to 40.5 days a year with carry over possible and guaranteed time-off for Christmas.
• Pension - Employer Contribution of 15% in a Personal Pension Plan and employee contribution flexibility.
• Self-managed hours and Flexible Working option to manage and spread your working time in line with organisational needs to create a healthy work life balance

We will not consider the use of 3rd party recruitment agencies for the sourcing of candidates for this position.

The James Hutton Institute is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The James Hutton Institute is a: Stonewall Diversity Champion; Athena SWAN Silver Status Holder; Disability Confident Committed Employer and a Living Wage Employer.

The James Hutton Institute is Happy to Talk Flexible Working.