Business Administrator
Business Administrator
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Job Description
The Opportunity
Brunswick Group seeks an experienced and dedicated individual to join the team as a Business this role you will manage the operational administrative and coordination needs of a selection of Leadership colleagues comprising an assigned selection of Partners and Directors (herein called the Leadership).
This role requires impeccable organizational skills an unrelenting attention to detail a proactive and agile mindset a professional and collaborative approach and the ability to handle confidential information with discretion. The ideal candidate will thrive in a fast-paced focused environment will have the ability to serve as a thought partner and will be a driver of excellence in the undertaking of tasks.
Key Responsibilities
Calendar and Schedule Management Meeting Preparation
- Optimize the Leaderships time by planning and coordinating schedules resolving conflicts anticipating any difficulties negotiating and allocating time to priorities across multiple time zones and making sure they are in the right place at the right time with the right information and briefing to hand.
- Appropriately prioritize and coordinate internal and external commitments to optimize the Leaderships time.
- Coordinate briefings and gather relevant materials making sure that the Leadership is provided with the relevant papers or briefing in advance of meetings.
- Able to draft documents edit presentations and assist with other preparations of presentation materials collaborating appropriately across teams and functions.
- Managing general events admin including but not limited to invitation emails confirmation emails chasing outstanding responses filing and upkeep of the intranet and related databases. Also continuously looking for ways to drive efficiencies.
Travel Coordination
- Arrange complex international and domestic travel itineraries including flights accommodations visas and ground transportation.
- Prepare detailed travel agendas and ensure all necessary travel documentation is in order.
- Arrange organize and implement attendance at conferences events and meetings for the Leadership including arranging business travels both domestic and international.
Collaboration Communication and Correspondence
- Anticipate problems and remain sensitive to issues that require diplomacy while working toward swift resolution.
- Understand and remain abreast of the nature of our firms work how the leadership team functions and your role in facilitating that work in order to seamlessly coordinate with other teams across the firm globally.
- Draft review and edit correspondence presentations and reports as needed.
Information Management
- Maintain accurate and up-to-date files records and databases ensuring easy accessibility for the Leadership.
- Conduct research and compile information as requested to support decision-making and strategic initiatives.
- Keep the Leadership abreast of trends company initiatives and events.
Meeting Coordination and Support
- Prepare agendas materials and presentations for meetings attended by the Leadership.
- Record meeting minutes follow up on action items and ensure timely completion of tasks.
Project Coordination
- Assist in coordinating special projects and initiatives as assigned by the Leadership collaborating with cross-functional teams as necessary.
- Track project milestones and deadlines providing regular updates and status reports.
- Possess keen awareness of business strategies and acts as project manager where necessary.
Confidentiality and Discretion
- Handle confidential information with utmost sensitivity and discretion.
- Maintain a high level of professionalism and integrity in all interactions and communications.
Knowledge Skills and Competencies
Professional Experience & Technical Proficiency
- Minimum 5 years of administrative and operational experience ideally within professional services law firms financial institutions or international organisations.
- Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook); familiarity with Power BI is a plus.
- Practical experience with of AI productivity tools such as CoPilot and ChatGPT.
- Comfortable managing complex schedules across multiple time zones.
Communication & Collaboration
- Exceptional verbal and written communication skills.
- Strong interpersonal skills with the ability to work independently and as a collaborative team member.
- Proven ability to engage with stakeholders and clients in a professional and service-oriented manner.
- Demonstrates discretion and sound judgment when handling confidential information.
Project & Time Management
- Strong project coordination and task execution capabilities.
- Effective multi-tasker with sharp time management and organisational skills.
- Maintains high attention to detail and follows through on commitments under tight deadlines.
Professionalism & Adaptability
- Maintains the highest standard of professionalism in all interactions and environments.
- Displays a proactive solution-driven mindset and a readiness to take on new challenges.
- Adapts effectively in fast-paced evolving contexts with a clear focus on results and quality.
Business Acumen & Global Perspective
- Demonstrated interest in business operations and current global affairs.
- Brings a strategic mindset to administrative responsibilities and aligns work with broader organisational goals.
Key Stakeholder Group
- Office based Partners and Directors
- Office based Business Manager
- People and Recruitment Team Asia-Pacific
- ICT Team Asia-Pacific
- Finance and BI Team Asia-Pacific
- Head of Operations Asia-Pacific
About Brunswick
Brunswick is a global advisory firm. We help companies tackle high-stakes issues navigate complex stakeholder relationships and deliver high-impact outcomes.
Our clients value our ability to anticipate shape and respond to the key players and forces in the financial and investment arena regulatory and geopolitical universe NGO community workforce and beyond. They rely on us for deep experience fresh perspectives and original thinking. So in Brunswick you will find an exceptional range of experience and talent with a rich mix of backgrounds. From the beginning we have prioritized attracting developing and retaining the best professionals in the industry united by a culture of inclusivity excellence and intellectual curiosity.
Founded in 1987 in London the firm has organically grown to 27 offices in 18 countries across the Americas Europe Middle East Africa Asia and Australia. We operate as a one-firm firm with no individual profit centers. This allows us to assemble fully integrated bespoke teams for each client able to draw on the full resources of Brunswick anywhere in the world.
Brunswick is an equal opportunity employer. All qualified applicants will be considered without regard to race religion color national origin gender sexual orientation age disability pregnancy genetic information or any other status protected by applicable law.
Required Experience:
Unclear Seniority
Employment Type
Full Time
