Official Functions Event Manager
Official Functions Event Manager
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Job Description
Current Employees and Students: If you are currently employed or enrolled as a student at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Position Title:
Official Functions Event ManagerJob Category:
Academic StaffEmployment Type:
RegularJob Profile:
Event ManagerJob Duties:
The Official Functions Event Manager plays a pivotal role in shaping some of the Universitys most meaningful and memorable experiences. Based in the Chancellors Office this position leads the planning coordination and execution of Official University Eventshigh-profile occasions that celebrate our students honor our alumni engage our employees and strengthen connections with the broader community. The manager ensures these events are flawlessly executed inclusive and aligned with the Universitys mission and values.
This highly visible role blends strategic planning with hands-on execution requiring exceptional organizational skills creativity and a passion for building connections. The coordinator will work closely with University leadership faculty staff and community partners to deliver events that inspire pride foster engagement and elevate the Universitys reputation. From milestone celebrations (Commencement) to collaborative community programs (Estamos Aqui) this position offers the opportunity to make a tangible impact on the Universitys culture relationships and public presence.
Key Job Responsibilities:
- Establishes and sustains relationships with internal and external stakeholders
- Monitors the budget and approves expenditures
- Establishes and executes day-to-day operational functions and goals of events to align with existing strategy
- Identifies proposes and implements new or revised unit operational policies and procedures
- May exercise supervisory authority including hiring transferring suspending promoting managing conduct and performance discharging assigning rewarding disciplining and/or approving hours worked of at least 2.0 FTE or equivalent employees
- Leads all aspects of event development including timelines budgets vendor coordination and staffing
Department:
Office of The Chancellor
Compensation:
Minimum compensation of $60000.
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
Required Qualifications:
- Proven experience planning coordinating and executing large-scale events from concept to completion
- Strong organizational and time-management skills with the ability to balance multiple priorities and deadlines
- Excellent communication and relationship-building skills with both internal and external stakeholders
- Demonstrated ability to manage budgets contracts and vendor relationships effectively
- Commitment to creating inclusive accessible and welcoming experiences for all participants
Preferred Qualifications:
- Bachelors degree
- Experience working in complex organizational settings
- Background in building community partnerships and co-developing events with external organizations
- Experience managing high-profile events involving senior leadership or VIP guests
Conditions of Appointment:
The role involves coordinating events in a variety of environments both on and off campus and will require occasionally working evenings weekends and irregular hours to meet event schedules.
This position may have the option to work on-campus or a hybrid schedule subject to approved telecommuting request.
The home campus of this position is Green Bay and the successful candidate may occasionally be required to travel between campuses or event sites.
Position is a full-time Academic Staff appointment. A pre-employment education check which includes but is not limited to the verification of academic credentials will be conducted on the finalist(s). A criminal conviction investigation will be conducted on the finalist(s) and if there is prior work history within the last 7 years with Universities of Wisconsin a personnel file review check for employee compliance with the Wisconsin Fair Employment Act the University does not discriminate on the basis of arrest or conviction record.
The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this please contact Human Resources.
How to Apply:
Click the Apply button and follow the prompts on the screen.
Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:
- Cover letter specifically addressing qualifications for the essential job functions
- Resume
Application Deadline:
To ensure consideration please submit application materials by Sunday September 28 2025.
Contact Information:
If you have any questions need accommodations or submitted your application with missing materials call or email:
Human Resources
Phone:
The Successful Candidate
The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.
In addition the successful candidate will have strong oral written interpersonal and organizational skills demonstrated integrity and strong leadership and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity promoting environmental sustainability encouraging engaged citizenship and serving as an intellectual cultural and economic resource.
Benefit Details
The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees. For benefits eligible positions this includes several health insurance options with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental vision several life insurance options AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS) where employer contributions begin immediately and employees are fully vested after 5 years of service. The Universities of Wisconsin also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.
In addition eligible employees receive several types of paid leave benefits which are prorated for employees working less than 100%. This includes 9 legal holidays 36 hours of personal holiday and between 96-130 hours of sick leave annually and paid parental leave. Eligible employees earn 13-27 days of vacation each year depending on years of service and employment type.
For more details please review the benefit quick guide linked below.
Employee Misconduct
All final candidates will be asked to provide names email contact information and/or phone numbers for three (3) references with at least one being from a manager or supervisor during the interview process. All final candidates must be asked prior to hire whether they have been found to have engaged in are currently under investigation for or left employment during an active investigation in which they were accused of employee misconduct sexual violence or sexual harassment. When obtaining employment reference checks these same misconduct sexual violence or sexual harassment questions must also be asked.
Confidentiality Statement
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See . sec. 19.36(7).
Annual Security Report
For more information regarding the University of Wisconsin-Green Bay and the surrounding area see ourCampus and Communitysection. For Campus Safety information see ourUniversity Police websiteand ourAnnual Security Report(for a paper copy please contact the Office of Human Resources at ). This report includes statistics about reported crimes as well as information about crime prevention and campus security policies and procedures.
EEO Statement
Qualified applicants will receive consideration for employment without regard to color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.
Required Experience:
Manager
Employment Type
Full-Time
