Event Specialist
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Job Location:
Monthly Salary:
Posted on:
10 days ago
Vacancies:
1 Vacancy
Job Summary
ICF Next is a leading integrated communication agency and the Strategic Communication & Marketing division of ICF. We specialize in designing and delivering fully integrated campaigns for European institutions and international organizations combining creativity strategic insight and technical expertise. From media relations and audio-visual production to digital platforms and large-scale events we help clients engage audiences across Europe and beyond/
Are you passionate about delivering exceptional events Do you thrive on delivering ambitious EU projects on innovative and high-impact topics Are you ready to join a dynamic resourceful Events Team that drives meaningful change for clients across Europe
If so wed love to hear from you. Join the ICF Next Connected Experience Team and help shape the future of event experiences for the European Union.
As an Event Specialist you will:
Event Planning & Coordination
Plan preparation tasks and logistical services for events
Handle logistical services for small and medium-size event projects from A to Z
Manage event duties and deliver logistic services during in-person events
Day-to-day supervision of project tasks management of several event projects in parallel
Regular contact with clients (mainly the EU Institutions)
Vendor & Stakeholder Communication
Sourcing of and coordination with service providers and suppliers setup of vendors and creation of POs
Coordination with internal communication management creative and production teams involved in event projects
Registration & Travel Management
Set up and day-to-day management of registration services (CVENT B2Match Swoogo) and knowledge/management of online registration tools and platforms
Management of travel and accommodation services
Online & Hybrid Event Delivery
Management of technical tests briefings rehearsals and show calling during online or hybrid events
Delivery of online events by setting up and managing online event tools like Zoom Webex Interactio MS Teams
What were looking for
23 years of proven experience in event organisation and management within a communication-focused environment ideally involving EU Institutions
A passion for creating and delivering first-class events and an interest in institutional communication
Solid organisational and planning abilities with a proactive and structured approach to multitasking
Excellent communication skills and a collaborative team-oriented attitude
Meticulous attention to detail and a commitment to delivering high-quality services
Client-oriented mindset demonstrating responsiveness professionalism and service excellence
Proficiency in online registration and badging platforms such as CVENT SWOOGO and B2Match as well as of virtual event tools and engagement platforms such as Zoom Webex Interactio MS Teams and is a plus
Commitment to organising events that are cost-efficient innovative inclusive gender-balanced and environmentally sustainable
Strong written and verbal communication skills in English and French or Dutch (additional languages like German or Spanish are a plus).
Understanding or curiosity of how AI tools can enhance event planning and delivery as well as the challenges the use of AI bring.
University degree in a relevant field.
#indeed
#LI-CC1
Working at ICF
ICF is a global advisory and technology services provider but were not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges navigate change and shape the future.At ICF we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.
However we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed candidates are instructed to contact us in advance at. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.
Required Experience:
IC
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
About Company
About ICF: The Integral Coach Factory is one of the earliest production units of independent India. It was inaugurated by the first Prime Minister of India Pt. Jawaharlal Nehru on 2nd October, 1955. Later the Furnishing Division was inaugurated on 2nd October, 1962 and the production ... View more
