Executive Administrative Assistant - NF Annuity Business Intelligence

We are seeking a highly organized and proactive Executive Assistant to support our AVPs in our growing Annuity Business Intelligence department. This role is ideal for someone who thrives in a fast-paced environment enjoys juggling multiple priorities and brings a high level of professionalism and discretion to their work. This is a great opportunity to be at the heart of a high-impact team helping drive efficiency and coordination across a department that turns data into strategic insights.

Key Responsibilities:

• Manage calendars including scheduling meetings across multiple time zones
• Partner with and assist department Chief of Staff in coordinating team events
• Arrange weekly travel for an AVP who commutes between Louisville and Columbus
• Reconcile and submit expense reports accurately and on time
• Provide general administrative support to the broader team

Ideal Candidate:

• Detail-oriented with excellent time management and organizational skills
• Strong communication skills and a collaborative mindset
• Comfortable handling confidential information with discretion
• Proficient in Microsoft Office Suite and familiar with expense and travel management systems

This role will be required to work a hybrid in-office schedule three days per week out of our Columbus OH location (typically Tue-Wed-Thu).

This is D4 band role.

#LI-COLE

Job Description Summary

Job Description

Key Responsibilities:

• Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leaders personal calendar as directed.

• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.

• Compiles information for reports and presentations.

• Screens communications for action items and due dates bringing key items to the leaders attention. Initiates necessary actions e.g. follow-ups prioritizations action required etc. Drafts responses for executive review implementing their style into all communications. Rarely seeks guidance on email replies.

• Provides assistance with office procedures or processes that help the team be more productive and efficient.

• Monitors departmental expenses processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.

• Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.

• Keeps current on Nationwide procedure changes Human Resources policy changes business environment etc. that impact department level plans.

• May participate in special projects as assigned.

May perform other responsibilities as assigned.

Reporting Relationships: Typically reports to an Associate Vice President level executive or above and may support multiple executives and their staff. This is an individual contributor role.

Typical Skills and Experiences:

Education: High school vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.

License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.

Experience: Typically six or more years related administrative assistant experience. Nationwide experience is highly desirable.

Knowledge Abilities and Skills: Knowledge of company policies and organizational structure. Understanding of office practices and procedures. Ability to make decisions and recommend solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders associates and external contacts. Ability to proofread own work and work of others for content and format accuracy. Intermediate mathematical calculation skills. Ability to build effective business relationships.

Other criteria including leadership skills competencies and experiences may take precedence.

Staffing exceptions to the above must be approved by the hiring managers leader and Human Resources Business Partner.

Values: Regularly and consistently demonstrates Nationwide Values.

Job Conditions:

Overtime Eligibility: Eligible (Non Exempt)

Working Conditions: Occasional travel. Non-standard extended or overtime work as needed based on workflow needs.

ADA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

Benefits

We have an array of benefits to fit your needs including: medical/dental/vision life insurance short and long term disability coveragepaid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date nine paid holidays 8 hours of Lifetime paid time off 8 hours of Unity Day paid time off 401(k) with company match company-paid pension plan business casual attire and more. To learn more about the benefits we offer click here.

Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged appreciated respected and engaged. Nationwide prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.

NOTE TO EMPLOYMENT AGENCIES:

We value the partnerships we have built with our preferred vendors. Nationwide does not accept unsolicited resumes from employment agencies. All resumes submitted by employment agencies directly to any Nationwide employee or hiring manager in any form without a signed Nationwide Client Services Agreement on file and search engagement for that position will be deemed unsolicited in nature. No fee will be paid in the event the candidate is subsequently hired as a result of the referral or through other means.