Administrative Assistant

The Road & Bridge Administrative Assistant provides clerical and administrative support to the Mountrail County Road & Bridge Department. Key responsibilities include assisting the public maintaining records and databases preparing reports updating the departments website and supporting departmental staff. This position also includes responsibilities related to the review and approval of overweight and oversize travel permits through the LoadPass Uniform Permitting System. Permit duties are shared among staff and include participation in a rotating weekend coverage schedule (remote coverage allowed). Performs all other duties as assigned by the County Engineer.

Duties:

• Receive and transfer phone calls record detailed messages and assist the public in a professional and courteous manner.
• Coordinate office activities and operations to ensure efficiency and compliance with county policies.
• Maintain office supplies inventory and place orders when necessary.
• Manage agendas travel arrangements appointments and schedules for upper management.
• Prepare and submit timely reports presentations and proposals as assigned.
• Plan meetings prepare agendas and take detailed minutes.
• Update and maintain office policies and procedures.
• Review process and approve overweight and oversize permits through the LoadPass Uniform Permitting System including participation in a rotating weekend schedule (remote coverage allowed).
• Process township requests for assistance.
• Maintain inventory equipment databases and insurance updates.
• Maintain personnel timesheet database.
• Submit incident reports equipment loss claims and employee injury claims to the Auditors Office.
• Coordinate right-of-way acquisitions for county road projects and compile right-of-way cost information.
• Assist with creating maps and mapping updates as needed.
• Assist with county meeting room rental procedures.
• Prepare bid opening documentation and create bid summaries.
• Attend meetings trainings and conventions as directed and authorized by the supervisor.
• Perform general clerical and administrative duties as needed.
• Other duties as assigned by the County Engineer.

Minimum Qualifications:

• Associates degree in Business Administration or equivalent experience preferred.
• Proficiency in Microsoft Office programs with strong aptitude for computer software.
• Knowledge of legal land descriptions.
• Excellent verbal and written communication skills.
• Ability to read write communicate and understand English.
• Ability to work independently and manage multiple tasks efficiently.
• Strong attention to detail problem-solving skills and organizational ability.
• Must be self-motivated trustworthy and dependable.
• Ability to establish and maintain effective working relationships with county employees department heads and the public.
• Valid Class D drivers license.
• Must pass pre-employment drug and/or alcohol testing if offered the position.

This is a full-time position offering a generous pay package ($49500-$60075 per year DOE) and excellent benefits including fully paid family health insurance and retirement plan.

Applicants must be at least 18 years of age have a N.D Class D Drivers License and must not have had a criminal drivers record on their abstract for the last 5 years. If offered a position applicants must pass pre-employment background as well as drug and/or alcohol testing.

Complete job description and applications may be obtained online at under the Employment page or by contacting the Mountrail County Department of Human Resources at or email at .

Completed applications will be accepted until 4pm on Friday September 26 2025 at the Mountrail County Department of Human Resources P.O. Box 69 101 N Main Ave Stanley ND 58784.

Mountrail County is an equal opportunity employer.