Purchasing Specialist I

Wichita Falls Independent School District

Job Location:

Wichita Falls, TX - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Purchasing Specialist I
Reports to: Purchasing Director
Dept./School: Central Business Office
Wage/Hour Status: Nonexempt
Pay Grade: Clerical 5/239 Days
Date Revised: 9/8/25

Primary Purpose:
Meet the needs of the procurement of goods and services for the district while providing excellent customer service to internal and external customers. Work independently while in a team environment with general supervision and follow established purchasing policies and procedures on tasks assigned.

Qualifications:

Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Knowledge (or ability to quickly learn) Purchasing processes and compliance requirements.
Ability to follow multiple (simple or complex) processes accurately and rapidly while fielding phone calls and responding to face-to-face requests.
Ability to quickly analyze and accurately organize multiple filing systems (electronic and hard copy).
Ability to quickly learn and effectively use district ERP systems.
Ability to efficiently use personal computer including proficient keyboarding/typing/10-key (45 wpm).
Ability to use provided software to develop simple to complex spreadsheets and/or write professional correspondence (letters and emails).
Effective and professional written and verbal communication as well as strong interpersonal and collaboration skills.
Efficient and supportive customer service skills.

Experience:
Three years of clerical Purchasing and/or finance-related experience desired. TASBO certification or willingness to work toward TASBO certification.

Major Responsibilities and Duties:

Purchasing

1. Support the procurement of goods and services while following established district policies and State and Federal purchasing rules.

2. Ensure requisitions and/or purchase orders meet compliance with Federal State and Local laws TEA guidelines WFISD Board policies regulations and administrative procedures.

3. Process all new Purchase Orders (POs) and provide support/follow-up on open POs.

4. Ensure POs are distributed accurately to vendors purchasing cooperatives and/or end users as appropriate.

5. Process and maintain all vendor profiles in district systems (Skyward and IonWave).

6. Prepare and maintain cooperative contract awards in Skyward.

7. Search and/or investigate vendors or products.

8. Obtain analyze and interpret comparative prices and quotations.

9. Work cooperatively with all levels of district personnel to determine appropriate responses regarding Purchasing-related needs including requisitions POs specifications sources availability pricing shipping receiving.

10. Initiate contact with vendors to verify information regarding existing or potential purchases invoices purchase orders shipments or returns.

11. Detect and resolve problems with incorrect orders invoices and shipments.

12. Manage the correct processing of product returns (for credit exchange or refund).

13. Maintain co-operative contracts (update add & remove) and maintain compliance for optimal rebates.

Clerical

14. Prepare correspondence forms manuals reports purchase orders and payment authorizations using personal computer.

15. Maintain multiple physical and electronic files for the department.

16. Pickup sorting and delivery of department mail.

17. Other duties as assigned.

18. Regular Attendance.

Supervisory Responsibilities:
None.

Equipment Used:
Personal computer multi-line phone multi-function copier desktop scanner and calculator.

Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Rapid and repetitive hand motions; prolonged use of computer. Maintain emotional control under stress.
Ability to perform physical activities such as but not limited to lifting items up to 20 pounds unassisted bending stooping standing climbing or walking.

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The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Equal Opportunity Employer: Applicants for all positions are considered without regard to race color sex (including pregnancy) national origin religion age disability genetic information veteran or military status or any other legally protected status. Additionally the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

The district Title IX Coordinator isDenise Williams Director or HR 1104 Broad St. Wichita Falls TX 76301

Questions regarding posted positions should be addressed to Human Resources .

Required Experience:

Unclear Seniority

Job Title: Purchasing Specialist IReports to: Purchasing DirectorDept./School: Central Business OfficeWage/Hour Status: Nonexempt Pay Grade: Clerical 5/239 DaysDate Revised: 9/8/25Primary Purpose:Meet the needs of the procurement of goods and services for the district while pro...