Document Controller and Project Coordinator
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Job Location:
Melbourne, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
14-09-2025
Vacancies:
1 Vacancy
Job Summary
Document Controller and Project Coordinator
Job no:
Work type: Full Time
Location: Melbourne - North
Ready to join a high-functioning project support role at Visy Apply now to drive efficiency and innovation with our dynamic team!
Be part of an innovative team that values collaboration and growth.
Contribute to sustainability initiatives that make a difference.
Contribute to a meaningful initiative that directly impacts environmental sustainability!
Job Title: Document Controller and Project Coordinator
Visyis powering the circular economy closing the loop between packaging remanufacturing and recycling. Over 75 years weve grown to 7000 employees and 150 global operations predominately in Australia and New Zealand.
Webelieve materials are not recycled until theyve been made into new products. We collect and sort recyclable materials like paper cardboard glass plastics and metals from households and businesses and locally remanufacture them back into new sustainable packaging. From cardboard boxes water bottles and jam jars to food and beverage cans we are using recycled content to power Australia and New Zealands food and beverage packaging industry.
Role Details:
This role will be a team member of the National Drafting Department (NDD) to provide document control across all Visys businesses for existing facilities and new greenfield projects and software support. Full time office-based role on site in our Coolaroo operations.
What youll do:
Support and manage the flow of documentation through Drafting/Engineering groups and plants/sites with drawings and documents throughout all of VISY Facilities.
Maintain and Enhance the Document Management Software.
Assist in engaging with Vendors to obtain Quotes
Create and maintain Autodesk Plant 3D catalogues (After appropriate training is completed)
Prepare document reports monthly.
Ensure all internal and external drawings are version controlled throughout their lifecycle.
Be the point of contact for the NDD to report all IT issues to IT.
Drive and implement any new software across both NDD and Engineering teams.
What you will bring to the team:
Proficiency in document management software such as Autodesk Products Vault and Autodesk Construction Cloud (highly recommended). Also proficiency with Microsoft SharePoint & Commnia highly valued.
Strong organizational skills with the ability to self-prioritize workload through effective communication with requestors from other departments.
Exceptional attention to detail crucial for ensuring documents are accurately entered into the system and promptly sent to other parties.
Ability to collaborate effectively with cross-functional teams.
Flexibility with workload commitments in an ever-changing environment.
Knowledge of regulatory requirements for document control.
Strong problem-solving abilities essential for daily tasks.
Excellent communication and stakeholder management skills with the ability to work with VISY IT external IT support and other VISY business units.
Ability to learn process and work with scanning equipment and software to produce accurate Point Clouds Meshes and 3D Models.
Willingness to learn.
What youll love when you join us:
Sustainability: Contribute to sustainability initiatives that make a difference.
Supportive Environment: Be part of a team that values safety respect and collaboration.
Career Growth: Opportunities for further training and career advancement within the company
When you join Visy youre joining a global leader dedicated to making serious progress in the sustainable packaging recycling re-manufacturing and logistics industries. We love solving the problems that make an impact and grow our business. If you think you can help us youll fit right in.
You will be required to meet Visys employment criteria which will include a criminal history check.
Advertised: AUS Eastern Standard Time
Applications close: AUS Eastern Daylight Time
Back Employee Referral
Required Experience:
IC
Key Skills
- Information Management
- Adobe Acrobat
- Continuous Improvement
- Records Management
- Assembly Experience
- User Acceptance Testing
- Project Engineering
- Sharepoint
- Filing
- Document Management Systems
- Mentoring
- Document Management
About Company
At Visy we're finding new ways to create a better world through innovative packaging, paper, recycling and clean energy solutions.
