Human Resources Coordinator

Who WE are:

RailPros is the premier provider of engineering and diversified safety services to Americas rail and transit industry. Driven by a passion for our people clients and communities we are committed to solving our customers challenges and earning their trust through teamwork continuous improvement and service excellence. As a people-first organization we prioritize the well-being and growth of our employees fostering a culture of caring and support. We believe that when our people thrive our company thrives.

Our mission is to enhance mobility safety and quality of life for residents passengers and partner companies. We do more than just provide services we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

The HR Coordinator will aid and facilitate the daily administrative functions of the Human Resource Department including recruiting employee orientation and education training program responsibilities.

• Follow up with candidates with incomplete applications
• Prepare and follow up on offer letters and flagging agreements via email
• Completes Form I-9 verifies I-9 documentation and maintains I-9 files
• Assist with completion of new hire/onboarding checklist after day one
• Assist with drug and alcohol screening process
• Run MVR and background checks as needed
• Compile LMS excel sheet with upcoming new hires and submit to IT for enrollment
• Enter new hire information to dashboard
• Act as backup to the HR Specialist presenting new hire orientations onboarding and offboarding
• Assist RWIC Academy with prequalifying candidates before sending over to hiring manager
• Aids with new hire training and follow-up
• Assists with SMS and rail worker badge recertification data maintenance and mailing of badges
• Monitor HR email inboxes and voicemails and act as first response to candidate inquiries/follow ups
• Reset and send new logins for multiple systems
• Administer and monitoring the new hire annual harassment trainings
• Participate in HR projects
• Other duties as assigned or required to meet the business needs

• Consistently demonstrating professionalism integrity and respect in all interactions
• Actively contributing to a positive work environment by supporting team objectives fostering cooperation and avoiding behaviors that could diminish team cohesion morale or trust
• Communicating clearly courteously and constructively including the ability to give and receive feedback in a professional manner
• Resolving conflicts through respectful dialogue and adherence to established policies
• Exhibiting adaptability and a solution-oriented approach when priorities assignments or work environments change
• Supporting the retention and engagement of colleagues by promoting the organization as a positive and rewarding place to work
• Upholding company policies procedures and values at all times both within and outside the workplace when representing the organization

• Possesses advanced oral written and electronic communication skills
• Exceptional computer skills including standard office suite applications
• Ability to effectively interact with and influence at all organizational levels
• Ability to effectively adjust to changing priorities and situations; and execute a broad variety of projects sometimes simultaneously
• Must be detail oriented with a strong focus on accurate data management and organization of information and daily tasks
• Proficiency with e-mail as well as standard office applications (i.e. Microsoft Office Suite)
• Proficiency with or the ability to quickly learn the organizations HRIS system
• Excellent time management skills with a proven ability to meet deadlines

• Associate degree in Human Resources Business or a related field or equivalent experience
• Office experience preferred

• Strong verbal and written communication skills including demonstrated proficiency with presentations in front of large groups
• Effective interpersonal skills and abilities to deal effectively with employees at all levels using a customer service approach
• Strong organizational and analytical skills
• Basic knowledge of HR concepts with emphasis on staffing processes internal HR policies employment law and interviewing techniques or equivalent demonstrated skills and abilities.
• Demonstrated personal computer skills using Microsoft Office Internet software and human resources information system (HRIS) and applicant tracking system (ATS) applications

Why Work at RailPros

• Impactful Role:Be at the heart of employee experience by supporting onboarding compliance and culture-building efforts that directly shape RailPros positive and people-first work environment.
• Collaborative Culture:Join a close-knit People Operationsteam and work alongside departments like IT Safety and Accounting to deliver a red-carpet onboarding experience and proactive employee support.
• Professional Growth:With involvement in HRTA Payroll and Benefit training initiatives and compliance this role offers hands-on exposure across all core HR functionsideal for those seeking career advancement.
• Mission-Driven Organization:At RailPros our commitment to safety service and integrity isnt just for the railroadwe apply those same principles internally to support and develop our employees.

Benefits & Perks:

Were committed to supporting our team with a comprehensive benefits package designed to promote health financial security and work-life balance:

• Health Coverage: Medical dental and vision insurance to keep you and your family covered.
• Supplemental Insurance: Options include accident critical illness and hospital indemnity plans.
• Life & Disability Insurance: Employer-paid basic life insurance plus voluntary options. Short-term and long-term disability coverage is also fully paid by the company.
• Retirement Savings: 401(k) plan with employer matching to help you plan for the future.
• Legal & Identity Protection: Access to Legal/ID Shield services.
• Pet Insurance: Coverage for your furry family members.
• Paid Time Off: Generous PTO floating holiday and holiday pay.
• Wellness Programs: Resources and initiatives to support your physical and mental well-being.
• Exclusive Discounts: Enjoy savings on a variety of products and services.
• Company Merchandise Allowance: Annual allowance for our branded online store.
• Health Savings Accounts (HSA): With employer contributions.
• Health Reimbursement Arrangement (HRA): Employer-funded to help with medical expenses.
• Flexible Spending Accounts (FSA): Available for dependent care.
• Employee Assistance Program (EAP): Confidential support for personal and professional challenges.
• Professional Development: Training programs and career growth opportunities.
• Work-Life Balance: Hybrid work schedule designed to help you thrive both at work and at home.

Join RailPros for a fulfilling career in a thriving and stable industry. Ourcore valuesdrive us to excel as a team prioritize customer satisfaction and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement trust and problem-solving. for an opportunity to contribute to our success.

Equal Employment Opportunity (EEO):

RailPros provides equal employment opportunities to all qualified candidates regardless of race religion color national origin citizenship sex sexual orientation gender identity age veteran status disability genetic information or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA please reach out to us at We value diversity and strive to create an inclusive environment for all employees.

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