Front Office Assistant

About Us

At Pierre Landscape we are dedicated to maintaining a professional welcoming and efficient work environment. As the first point of contact for our visitors clients and team members the Front Desk Assistant plays a vital role in creating a positive impression while ensuring seamless daily operations.

We are seeking a motivated detail-oriented individual with excellentorganizational skillscommunication skills andattention to detailto join our team. If you thrive in a dynamic environment and excel in multitasking this is the perfect opportunity for you!

Key Responsibilities

Front Desk Duties

• Greet visitors and provide a warm and professional welcome.
• Answer and manage calls from the main line including taking and relaying messages or transferring to voicemail as needed.
• Ensure phone coverage by designating a backup during desk absences.
• Provide accurate information to callers and address inquiries from the public and customers.
• Handle incoming and outgoing mail and sign for deliveries.
• Maintain and refill postage as necessary.

Information Technology Support

• Set up new extensions direct dials and email signatures for employees.
• Assign appropriate software to employees based on their job requirements.
• Maintain an accurate log of user IDs passwords and IT equipment inventory (laptops monitors etc.).
• Oversee the iPad and iPhone systems assisting with troubleshooting as needed.
• Keep a running list of IT items requiring attention to ensure optimal service.

Office Administration

• Maintain a clean organized reception area copier spaces and kitchen throughout the day.
• Ensure copiers are stocked with paper and supplies daily.
• Coordinate with vendors for office cleaning and maintenance requests.
• Manage the company alarm system and provide instructions for new employees.
• Create and update business cards and phone lists for employees.
• Ensure restrooms and the kitchen are stocked and clean.
• Prepare coffee and manage the dishwasher throughout the day.
• Oversee recycling and trash removal as needed.

Additional Support

• Translate company documents as needed.
• Provide administrative assistance to other departments as required.

Qualifications

• Must have strongorganizational skillscommunication skills andattention to detail.
• Ability to multitask and manage competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word Excel Outlook).
• Basic IT troubleshooting knowledge is a plus.
• Bilingual in English and Spanish is preferred.

Compensation & Benefits

• Pay: $22$26 /hour (based on experience)

• Benefits:Medical Dental Vision 401(k) with 4% company match Paid Vacation Sick Leave Holidays

• Schedule: Full-time MondayFriday 6:45am3:45pm (in-office)

Ready to Apply
If youre excited about the opportunity to be the face of our organization and contribute to our daily operations wed love to hear from you!

To Apply:Please complete the following assessment: